Commercial Real Estate Executive Assistant at Max Benjamin Partners Inc

Beverly Hills, California, United States -

Full Time

Start Date

Immediate

Expiry Date

29 Mar, 26

Salary

100000.0

Posted On

29 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Executive Assistance, Communication, Scheduling, Microsoft Office, Initiative, Teamwork, Legal Document Management, Confidentiality, Problem Solving, Recruitment, Project Management, Time Management, Adaptability, Customer Service, Professional Writing

Industry

Investment Banking

Description

Benefits: Bonus based on performance Company parties Competitive salary Dental insurance Health insurance Opportunity for advancement Training & development Vision insurance Please send both your Cover Letter and Resume to recruitment@mbpartners.com to complete your application. This is a rare opportunity to start a career at Max Benjamin Partners, an active boutique commercial real estate firm. This role is expansive and allows the individual a path to promotion with the company in business operations. This job is two-fold and is responsible for both championing office management to a team of 20 in-person and 20 remote staff, as well as the Executive Assistant (“EA”) to the Managing Director (“MD”) to ensure all essential company initiatives are successfully carried out. This includes acting as the main point of contact/liaison for employees with any internal essential business functions, from onboarding and deal closing to daily support with third-party business vendors. The EOA will be working directly with the MD and the Operations Manager, helping to run the fast-paced office. This EA role will provide administrative support to alleviate the MD’s responsibilities by taking calls on his behalf, managing his calendars, writing employee contracts, planning travel itineraries, maintaining organization on several projects, completing applications, spearheading recruitment, and adding value on email correspondence such as filling out applications, or locating and sharing documents or intel with clients whenever possible. EA will occasionally perform personal errands. Responsibilities Include: Draft and send correspondence from contracts, recruitment materials, events, and employee contracts Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior leadership at MBP Ensure all employees are supported from onboarding, training materials, and access to third-party resources to facilitate necessary job functions Order and maintain office and employee supplies, ensure cleanliness of shared spaces beginning the day with emptying the dishwasher and ending the day by running it Be effective at communicating questions to a busy MD via email, text, in-person meetings, etc., in order to complete job tasks correctly. This person must not be shy to follow up over and over until a task is totally completed with teammates Learn, train, and onboard on internal computer systems and platforms acting as first point of contact for all new and existing employees Have the intuition to react with appropriate level of urgency to situations, be able to complete multiple high-priority tasks efficiently, and be comfortable making decisions with minimal oversight or mentorship Support the MD as needed on business and extraneous tasks and continually ensure MD is punctual to all meetings and prepared for travel and priorities Ensure all invoices are approved by MD and paid by the Billing Department ahead of schedule Maintain professionalism and strict confidentiality with all materials exercising discretion Job Requirements: 3 years of prior OA or Executive Assistant experience - someone who is passionate about administrations and operations for a long-term career path Highly proficient professional business writing with exceptional English, grammar, and punctuation skills Succinct and effective oral communicatior who proactively shares updates to team and follows up with collegues until tasks are fully completed. Advanced proficiency in Microsoft Office (Excel, PowerPoint, Outlook, OneDrive) and proven ability to learn and implement new computer platforms to a team Must have outstanding initiative, be a self-starter, and a “Jack-of-all-trades” - someone who embraces new challenges and figures out a solution with whatever resources necessary in a timely and professional manner Collaborative, team-oriented individual with a strong sense of integrity and professionalism Ability to focus and maintain multiple projects. A true type A personality. Competent in legal jargon (prepping, editing, managing legal documents) is preferred Correspond with a professional and warm communication style Must have reliable form of transportation Experience in real estate capital markets (not residential) is a bonus Education: Bachelor’s degree preferred in Finance, Economics, English, or Business Administration Employment Type: Full-time In-office 5 days a week from 9:00am to 6:00pm at our headquarters in Beverly Hills Compensation: $70,000-$100,000 annually DOE + ample bonus opportunities with clear trajectory to promotion and salary increase We are looking for someone to stay with our company long term and will take care of them as they take care of our team There is a direct path to promotion within a 1.5-2 year time period. It is our goal to have this person grow with the company. About Max Benjamin Partners: Max Benjamin Partners is a boutique commercial real estate firm in Beverly Hills specializing in innovative capital solutions for real estate developers and investors. Our vast network of international and domestic capital providers, our creative approach to the capital stack, and our willingness to go above and beyond for our clients allows us to deliver the most competitive financing options on the market. Despite current market trends causing many competitors to cut staff, our team has doubled in size in the last year. The MBP team is very hardworking, passionate to succeed, close-knit, and collaborative. To Apply: Please send both your Cover Letter and Resume to recruitment@mbpartners.com to complete your application. Carefully reading correspondence and accurately following detailed instructions is at the core of this work, and failure to do so will disqualify your application. We will reach out to you via email with next steps once the full application is in receipt. Thank you in advance for your interest. We look forward to learning about your background and career goals and can't wait to welcome the next all-star to our dynamic team.

Responsibilities

The role involves managing office operations for a team of 40 and providing executive assistance to the Managing Director. Responsibilities include scheduling, correspondence, onboarding, and supporting the MD with various tasks.