Communications Production Assistant at Brentwood Baptist Church

Brentwood, Tennessee, United States -

Full Time

Start Date

Immediate

Expiry Date

19 Aug, 26

Salary

0.0

Posted On

21 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Print Shop Management, Vendor Management, Project Management, Microsoft Office, Administrative Support, Data Management, Written Communication, Verbal Communication, Organizational Skills, Attention To Detail, Budgeting, Invoice Management

Industry

Description

SUMMARY The Brentwood Baptist Church, Communications Production Assistant is responsible to the church, under the direction of the Promotions Director for providing assistance to the department with duties related to office administration and printing projects provided by the Communications Department. Additionally, serves as primary overseer of print shop operations and work with various vendors on quotes and production matters. PRIMARY JOB RESPONSIBILITIES may include but are not limited to the following: * Oversees Print Shop operations. * Assembles printing quotes for clients from Communications vendors when outsourcing is necessary * Assisting the Account Managers, participates in production team meetings to divide work between designers (or freelance), discusses current projects, future projects, and overdue projects, resolves red-flag issues * Maintains an up-to-date list of vendor information and providing one point of contact from the Communications department to our vendors and freelancers. * Works with vendors to get the best prices and services for our projects. * Along with account managers, cultivates the good relationships BBC has with its vendors. * Makes sure files are delivered to the printers on time * As necessary, follows up with account managers with any additional requests clients have concerning their projects (although most client communication will be with account managers). OTHER RESPONSIBILITIES may include but are not limited to the following: * Maintains an up-to-date list of vendor information and providing one point of contact from the Communications department to our vendors and freelancers. * Works with vendors to get the best prices and services for our projects. * Along with account managers, cultivates the good relationships BBC has with its vendors. * Fills out check request forms for receipts and manages departmental invoices. * Monitors and actuates tasks of the Communications department for onboarding new staff and reports according to the system set out by human resources. * Coordinates and arranges meetings, setting up food, and reserving rooms when requested. * Attends departmental staff meetings for input and informational purposes when requested * Maintains inventory and placement/storage of portable campus signage (Brentwood campus) * Completes other duties as assigned by supervisor. COMPETENCIES AND TRAITS: In addition to the specific responsibilities required for this role, Brentwood Baptist Church also seeks candidates that possess some general competencies and behavioral traits that enhance the effectiveness of our staff. Mnagement * Effective in directing both resources and people (paid or unpaid) towards the accomplishment of goals * Maximizes personal effectiveness by focusing on “must-dos” tasks and delegating other priorities to others * Anticipates/avoids problems or formulates creative solutions * Makes timely decisions that produce quality outcomes Leadership * Develops both vision and strategy that focuses team energy towards results * Maintains a working environment characterized by high levels of encouragement and trust * Drives team towards greater innovation and collaboration * Sets clear expectations and holds team members accountable for them Communication * Clearly conveys priorities and directives to staff being supervised * Uses written and verbal communication in a way that accomplishes intended results * Adheres to commitments, schedules and deadlines * Regularly shares information with and solicits feedback from staff/volunteers Pastoring/Shepherding * Demonstrates Christ-likeness and a commitment to personal spiritual growth * Leads staff and/or volunteers by serving and not by asserting control * Utilizes emotional intelligence, is emotionally available to those he/she leads * Invests in the development of staff or volunteers around him/her Self-Development * Prioritizes and accomplishes self-development goals * Demonstrates an ongoing commitment to obtaining the necessary KASH (knowledge, attitude, skills and habits) necessary to be successful in this role * Teachable spirit with a desire to learn and grow * Maintains appropriate gap between the current job description and the employee’s current abilities that allows for future growth QUALIFICATIONS: * To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Thorough knowledge of Microsoft Office. * Understanding of basic data management. * Project management skills. * Ability to learn other church computer-based management services, such as Ministry Platform, Martus, and eSpace. * Excellent verbal and written communication skills. * Must possess professional phone skills * Excellent relational skills. * Strong work ethic with can-do attitude. * Must possess organizational skills and attention to detail. * Must be punctual and confidential. EDUCATION & EXPERIENCE: * Associate’s degree from an accredited college or university; or one to five years related experience and/or training; or equivalent combination of education and experience in the field of administrative support, communications, or project management. All campuses function under the governance of Brentwood Baptist Church. Each campus is an established entity operating as a whole and permanent part of Brentwood Baptist. Each maintains pre-determined alignment characteristics that uphold the Brentwood Baptist “DNA” while also containing some contextualized characteristics to allow it to best reach its target local community. Every staff member is an employee of Brentwood Baptist.

Responsibilities

The Communications Production Assistant oversees print shop operations and manages relationships and quotes with external vendors. They also provide administrative support, handle departmental invoices, and coordinate onboarding tasks for new staff.