Community Admin Assistant, Terra West Management Services at K.G.D.O. Holding Company, LLC

Spring Valley, Nevada, United States -

Full Time

Start Date

Immediate

Expiry Date

28 Apr, 26

Salary

0.0

Posted On

28 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Office Experience, Organizing, Attention to Detail, Confidentiality, Problem-Solving, Communication, Typing, Microsoft Word, Microsoft Excel, Microsoft Outlook, Time Management, Documentation, Meeting Coordination, File Management, Community Management

Industry

Real Estate

Description

Description About Terra West Management Services At Terra West, we don’t just manage communities—we help them thrive. With over 40 years of expertise in community association management, we partner with HOA Boards to deliver excellence in operations, compliance, and community care. Our culture is rooted in respect, collaboration, and a relentless commitment to service. We believe people come first—our clients, our residents, and our team. Our Core Focus We exist to empower community leaders and enrich neighborhoods to Inspire Community by providing proactive guidance, professional management, and exceptional customer service. Every action we take is aimed at fostering vibrant, well-run communities where people feel heard, supported, and proud to live. Our Core Values – We I.N.S.P.I.R.E. Excellence Integrity – We do what’s right, even when no one is looking. Nurture – We invest in people, relationships, and growth. Service – We exceed expectations with every interaction. Passion – We bring energy and purpose to all we do. Innovation – We embrace change and lead with forward-thinking solutions. Resilience - We stay strong, adaptable, and solution-focused in every challenge. Empathy – We listen, understand, and lead with compassion. At Terra West, you’re not just taking a job—you’re joining a values-driven team that’s redefining excellence in community management. Essential Functions: Receive and respond to all homeowner calls within 24 hours. Receive and respond to all homeowner correspondence within 3 days. Obtain bids with specifications by deadline supplied by the Community Manager. Type and proof all correspondence, newsletters, etc., as requested. Type and log violation letter within 7 days of receipt. Log all homeowner violation responses within 2 days of receipt. Levy fines using charge sheet on all ongoing violations within 7 days. Receive and log architectural requests and process within 2 days of receipt. Complete an Association Closeout Inventory list for turnovers. Reserve space for meetings. Attend meetings as requested by Community Manager. Assist Community Manager with all preparation and distribution of regular and annual Board of Director’s meetings. Pull account histories, homeowner files, etc. as requested. Maintain association files. Complete the action list provided by the Community Manager by the deadline. Serve as backup for the front desk. Additional duties may be assigned. Core Competencies: To perform the job successfully, an individual should demonstrate the following competencies to perform the essential duties and responsibilities of this position: Organizing and prioritizing Attention to detail and accuracy Maintain confidentiality and exercise good judgment Problem-solving skills Excellent communications skills, both written and verbal Requirements Minimum Qualifications: Minimum 6 months of customer service and/or office experience Computer proficiency in Word, Excel and Outlook – typing speed 60 wpm Preferred Qualifications: Docuware or C3 experience Vantaca experience ADA Requirements: See and read small print, both on paper and on a computer screen, quickly and accurately. Sit for extended periods of time while working at a computer. Hear and speak clearly on the telephone and in person. Work Posture Requirements: Sitting: Constantly Standing: Frequently Walking: Frequently Driving: N/A Bending (from waist): Frequently Crouching (squat): Rarely Kneeling: Occasionally Crawling: N/A Climbing (stairs): N/A Climbing (ladder): N/A Twisting: N/A Reaching: Rarely Wrist Motion: Occasionally Carrying Requirements: Items Carried: Files/Board books Distance: 50 steps Times Per Day: 5 Maximum Weight: 5 pounds Moving/Lifting Requirements: Items Moved/Lifted: Paper files Times Per Day: 5 Maximum Weight: 3 pounds Moving/Lifting Levels/Heights: Floor: Occasionally Knee: Rarely Waist: Occasionally Chest: Occasionally Overhead: Occasionally Push/Pull Requirements: Item Name: Furniture Frequency: Frequently Environmental Conditions: Inside/Outside: No Hot/Cold Temperatures: No Wet: No Noise: No Power Equipment: No Traffic Hazards: No Chemical Hazards: No Heights: No Dust: No Close Quarters: No Fumes/Odors: No EEO/Drug Free Workplace

Responsibilities

The Community Admin Assistant is responsible for responding to homeowner inquiries, processing architectural requests, and assisting the Community Manager with meeting preparations. Additional duties include maintaining association files and logging homeowner correspondence and violations.