Community Association Manager - Portfolio (CBCA2025) at RealManage

Carlsbad, California, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Apr, 26

Salary

80000.0

Posted On

05 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Community Management, Leadership, Customer Service, Financial Management, Vendor Management, Communication, Problem Solving, Organizational Skills, Time Management, Strategic Planning, Risk Management, Team Building, Compliance, Relationship Building, Operational Efficiency, Project Management

Industry

Real Estate

Description

Job Details Job Location: Carlsbad, CA 92010 Position Type: Full Time Salary Range: $70,000.00 - $80,000.00 Salary/year Job Category: WMCGEN Imagine being part of a fast-growing, tech-forward HOA management company where your career can truly take off—and where your success is celebrated every step of the way. Welcome to RealManage! We’re not just expanding—we’re thriving. And as we grow, so do the opportunities for our team members. At RealManage, you'll find a supportive, energetic culture that values your hard work, respects your time, and encourages you to reach your full potential. RealManage is proud to be Certified™ by Great Place to Work®, a globally recognized authority on workplace culture and employee satisfaction. This honor is based entirely on feedback from our own team—proof that our people love where they work. When you join RealManage, you’re more than just an employee. You are part of a close-knit, nationwide team that invests in your long-term success. Who We Are RealManage is one of the top community management firms in the U.S., ranked #3 out of 5,000+ companies nationwide. We operate in 16 states and Washington, D.C., serving a wide range of communities—from HOAs and condos to luxury high-rises and master-planned developments. Our client list includes some of the country’s most respected developers and builders. We stand out for our innovative, tech-driven approach, combining cloud-based tools, mobile apps, and industry-leading expertise to deliver exceptional service at competitive prices. Why Join Us At RealManage, we don’t just manage communities—we build them. Our mission is to deliver smart, transparent, and personalized solutions that exceed expectations. We constantly measure our performance, embrace innovation, and never stop improving. We’re more than a workplace—we’re a team that values growth, integrity, and genuine connection. Whether you’re launching your career or looking for your next big move, you’ll find opportunity, support, and a place to thrive here. Our Core Values Integrity – Always do the right thing Respect – Treat everyone with dignity Selflessness – Work for something bigger than yourself Personal Relationships – People do business with people they like Always Improving – Never stop growing Join RealManage and be part of a company that’s leading the way in community management—with heart, innovation, and a clear vision for the future. The Community Association Manager (CAM) is the key ambassador and face of RealManage, responsible for leading the day-to-day operations of a portfolio of community associations. In this vital role, the CAM ensures professional, timely, and top-tier service that aligns with RealManage ‘s core values, service level agreements, and guiding principles. You’ll work closely with the Director of Community Association Management (DCAM) and Boards of Directors to support smooth community operations, resolve issues efficiently, promote community harmony, and enhance the overall value and experience of each community. By building strong, positive relationships with homeowners, board members, and vendors, you will play a critical role in delivering exceptional customer satisfaction and fostering vibrant, well-managed communities. Essential Duties and Responsibilities Respond promptly to all emails and calls—within 24 hours—while upholding RealManage ‘s guiding principles. Oversee the daily operations of a portfolio of community associations, providing strategic and operational guidance to Boards of Directors. Serve as a trusted advisor to Boards, assisting with contractor selection, insurance coordination, and long-term planning. Lead, mentor, and support staff to foster professional growth and high performance. Build strong relationships with residents, promote clear communication and a collaborative community culture. Develop and execute strategic plans to enhance services, amenities, and operational efficiency. Ensure full compliance with governing documents, legal regulations, and industry standards. Manage vendor relationships, including bidding, contract negotiation, oversight, and issue resolution. Review, approve, and oversee vendor payments in coordination with community budgets. Prepare and manage annual budgets for multiple communities, ensuring accuracy and alignment with Board objectives. Collaborate with accounting on financial performance, including invoice processing, cash flow management, and variance analysis. Monitor collections and accounts receivable, initiating legal actions when necessary to protect association interests. Present clear, timely financial and operational reports to Boards and stakeholders. Provide consistent updates on community matters—such as collections, compliance, service requests, and work orders. Oversee community projects (repairs, maintenance, improvements), ensuring quality, timeliness, and budget adherence. Implement risk management strategies and maintain proper insurance coverage; manage claims to resolution. Prepare for and conduct Board and Annual Meetings, including producing monthly management reports with actionable insights. Address escalated homeowner concerns professionally and effectively. Proactively identify opportunities for service and operational improvement. Participate in required team and training meetings to stay informed and up to date. Conduct all duties with the highest level of personal, professional, and ethical integrity. Analyze and navigate complex issues with sound judgment and problem-solving skills. Complete special projects and additional responsibilities as assigned by supervisor. Qualifications Education/Work Experience Requirements: CMCA or state-equivalent certifications desired. Minimum 2-3 years in property management /community management experience in addition to other professional work experiences that demonstrate leadership capabilities. Proven ability to effectively manage and lead a team. Experienced in managing complex developer portfolios and relationships. Strong understanding of community association business and financial statements. Excellent organizational, time management, and communication skills. High integrity, honesty, professionalism, and customer service orientation Excellent verbal and written communication skills, with the ability to effectively engage with both internal and external customers. Proficiency in MS Office applications (Word, Excel, and Outlook). Physical Requirements: Must be able to remain in stationary position 50% of the time. The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc. Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, computer and printer. Constantly positions self to maintain files in file cabinets The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations. The ability to observe details at close range (within a few feet of the observer). Frequently move boxes weighing up to 20lbs across office for various needs Works in outdoor weather conditions while onsite at various communities. Occasionally ascends/descends a ladder or stairs. Pay and Benefits: $70,000 to $80,000, depending on education and experience. Benefits include: Medical Insurance Dental Insurance Vision Insurance Life and Disability Insurance HSA (Required High-Deductible Medical Plan to be eligible) FSA Education Reimbursement 401K matching Employee Assistance Program (EAP) 11 paid Holidays

Responsibilities

The Community Association Manager is responsible for leading the day-to-day operations of a portfolio of community associations, ensuring professional service and community harmony. This role involves building relationships with homeowners and board members while managing vendor relationships and overseeing community projects.