Community Awareness and Opportunities (CAO) Administrative Assistant - Part at Miami County

Troy, Ohio, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Apr, 26

Salary

22.26

Posted On

05 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Written Communication, Spoken Communication, Microsoft Office Suite, Attention to Detail, Organizational Skills, Office Equipment Knowledge, Independent Work, Event Planning, Data Organization, Confidentiality, Multi-tasking, Person-Centered Philosophy, Community Engagement, Administrative Support, Record Keeping

Industry

Government Administration

Description

POSITION SUMMARY: Provides administrative support to all departments of Miami County Board of Developmental Disabilities (MCBDD). This position primarily serves the CAO Department, however, may be assigned tasks by other department directors depending on the needs of the agency. Works cooperatively and maintains a pleasant attitude with staff, individuals, family members, providers and other community contacts. Maintains confidentiality of all information. As an employee of the Miami County Board of Developmental Disabilities (Riverside), the job incumbent shall always comply with all Board policies, and shall demonstrate respect for, support the dignity of, and observe the rights of all individuals served by the Board and demonstrate sensitivity to diverse beliefs, cultures, values and family structures. QUALIFICATIONS: High school diploma or equivalent; Demonstrated skills in customer service; Advanced skills in written and spoken communication; Technology skills including Microsoft Office Suite; Exceptional attention to detail and organizational skills; Working knowledge of office equipment; Satisfactory criminal background and Abuser Registry checks; Satisfactory pre-employment drug test; Possess valid driver’s license with less than 6 points; Ability to work independently; Must support Person-Centered Philosophy and Handle Multiple Tasks and Priorities. Must abide by MCBDD’s Code of Conduct and adopted values which can be viewed on the MCBDD website at www.miamicountydd.org. DUTIES: Responsible for completing, organizing, analyzing and tracking all administrative duties of the CAO department. These include preparing a variety of complex and confidential materials to include, but not limited to, correspondence, reports, charts, statistical tables, from either minimal oral or written instructions. The incumbent must be capable of handling multiple tasks, prioritizing and maintaining complete organization of those tasks and records for the department and for those who may require or receive or provide information. Assists with planning, coordinating and implementing agency events. This includes attending planning meetings, working with staff to promote the event, corresponding with attendees, completing purchase order paperwork, running errands to purchase supplies, setting up, contributes to serving as an event host/hostess, and tearing down/clean-up of events. Maintains the distribution lists for newsletters and ensures distribution timelines are met. Creates Community Connections Department registration forms and uses efficient processes for filing all documents electronically and in paper form related to all scheduling. Assists with balancing of accounts for Recreation, Special Olympics and Aktion Club. Assists with maintenance of Community Connections software. Provides back-up support for other Administrative Assistants as needed or requested. Completes requests from other MCBDD managers or directors as requested. Functions as back-up for the front desk as needed. These duties are illustrative only and you may perform some or all of these duties or other job-related duties as assigned. HOURS 20 Hours per week between Monday – Friday between 8am – 4pm, may include some evening hours as needed for activities FLSA Non-Exempt from Overtime COMPENSATION $15.58 - $22.26 per hour/DOQ BENEFITS OPERS Retirement, Sick leave POSTING DATES Until filled EQUAL OPPORTUNITY EMPLOYER STATEMENT: The Miami County Board of Commissioners, including those agencies under other elected officials, is an equal opportunity employer and does not make employment decisions in a discriminatory manner based on race, color, religion, gender, national origin, age, sexual orientation, gender identity, disabilities that can be reasonably accommodated, or veteran status. The County complies with all applicable federal and state laws, rules, and regulations. This policy prohibits both discrimination based on any of the above-listed protected characteristics, retaliation against a person who opposes or complains about prohibited conduct, or participates in any way in the complaint, investigation, or reasonable accommodation processes.

Responsibilities

The incumbent is responsible for completing, organizing, analyzing, and tracking all administrative duties of the CAO department. This includes preparing complex materials, assisting with agency events, and maintaining distribution lists.