Community Engagement Assistant at The Miami Foundation

Miami, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Jun, 26

Salary

25.0

Posted On

05 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Communication, Event Logistics, Data Entry, Scheduling, File Maintenance, Data Extraction, Report Compilation, Microsoft Office, Project Management Platforms, Internet Research, Problem-Solving, Attention To Detail, Organizational Skills, Tech-Savvy, Proactive

Industry

Philanthropic Fundraising Services

Description

Description THE FOUNDATION The Miami Foundation is building a Greater Miami where everyone can thrive. Since 1967, The Foundation has invested over $900M to strengthen our community in partnership with more than 1,000 partners and over 60,000 donors. By accelerating leadership, generosity, and a sense of belonging across Miami, we inspire people to become changemakers, and we create ways for donors, nonprofits, leaders, and locals to work together on solutions for our community. At The Miami Foundation, everyone has a role they can play in creating a thriving Greater Miami. POSITION DESCRIPTION The Community Investments Team is responsible for ensuring that the Foundation’s grant programs, special initiatives, and grants management services are expertly managed and meet the needs of our donors, nonprofits, and the community. At our core, the team keeps a steady pulse on community needs, current and local events, and our wide network of partners and related activities. The team shapes the Foundation’s grantmaking strategy and capacity-building programs that are intended to invest intentionally in the operational, programmatic, and financial success of nonprofits across the Miami community. The Community Engagement Assistant is an integral member of The Miami Foundation’s Community Investments team, serving as the backbone in overseeing administrative processes in place to facilitate nonprofit relationships with authenticity, care and connection. The Community Engagement Assistant is tech-savvy, detail-oriented, proactive, and a resourceful person deeply passionate about community impact in Miami. The Assistant will support the execution of the Community Grants program and year-round capacity-building efforts. Department -Community Investments FLSA Status - Non-Exempt Pay Range - $22.50 - $25.00 per hour ($46,800 - $52,000 annual equivalent), based on experience and qualifications Reports to - Director of Capacity Building DUTIES AND RESPONSIBILITIES Provide excellent customer by responding to inquiries, facilitating communication, providing materials, and scheduling meetings with key stakeholders, including nonprofit partners. Lead event and outreach logistics, including planning, communication, support, setup, and managing inventory of program materials. Support the creation and editing of program materials, presentations, and website content; maintenance of data systems to facilitate analysis and process improvement; and execution of grant agreements and reporting documentation. Process payments to vendors and nonprofits. Schedule meetings and coordinate logistics for the Community Engagement team. File and maintain electronic files across multiple platforms. Conduct searches and extract data within various software and resource tools. Assist in compiling data and reports needed for donors/funders. Take on ad-hoc assignments and special projects as needed to support the foundation's initiatives. This role requires occasional availability outside of office hours for donor and community engagement events. Requirements Experience, Abilities & Skills Experience 1-3 years of work experience in a professional office setting preferred Bachelor’s Degree preferred. Has worked in the nonprofit/foundation, public, or education sectors in Greater Miami. Abilities Knowledge of, and passion for, the Greater Miami community. Can research topics and gather information from multiple sources; multitask in a fast-paced, deadline-driven environment; and understand when to flag challenges and escalate appropriately. Highly motivated, self-starter with strong organizational skills and ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. Strong affinity for The Foundation’s values – joy, asset-framed, brave, sustainable, unifying, equitable, intentional, leadership. Our values are not words in a document. They are how we approach everything we do at The Foundation. Commitment to diversity, accessibility, and inclusion. High level of integrity, professional maturity, and sound judgment. Forward-looking thinker who actively seeks opportunities and proposes solutions to achieve high-performance goals. Skills Proficient in Microsoft Office, email, project management platforms and/or other tech tools (graphic design, social media, among others) and internet research. Strong communication and problem-solving. This list of essential functions is not intended to be exhaustive. The Miami Foundation reserves the right to revise this job description as needed to comply with actual job requirements. APPLICANTS We offer a comprehensive and generous benefits package which includes medical, dental, and vision insurance, a 403(b)-retirement plan, flex spending and dependent care accounts, professional development stipend, paid time off, cell phone stipend, gym reimbursement and the opportunity to establish a Staff Donor-Advised Fund (DAF), which the Foundation will match when you contribute $500. Please reach out to talent@miamifoundation.org if you need any accommodation in applying. The Miami Foundation is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, age, veteran status, disability, genetic information, or any other protected characteristic. The Miami Foundation will make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodation would impose an undue hardship on the operation of our business.

Responsibilities

This role serves as the backbone for administrative processes within the Community Investments team, focusing on facilitating authentic nonprofit relationships through care and connection. The Assistant will support the execution of the Community Grants program and year-round capacity-building efforts.