Community Engagement Coordinator at HEC Paris in Qatar

Doha, Doha, Qatar -

Full Time

Start Date

Immediate

Expiry Date

18 May, 26

Salary

0.0

Posted On

17 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Outreach Planning, Event Logistics, Communications, CRM Data Management, Reporting, Stakeholder Relations, Data Hygiene, Bilingual Communication, Proofreading, Organizational Skills, Interpersonal Skills, Attention To Detail, Microsoft Office, Salesforce, Arabic, English

Industry

Description

Company Description About HEC Paris, Doha Founded in 1881 by the Paris Chamber of Commerce, HEC Paris is a leading European business school with the ambition to make a positive impact on both business and society. Its mission is driven by a unique “Think, Teach, Act” approach, aimed at fostering a more inclusive, sustainable, and prosperous world. With 167 research professors from around the globe, HEC Paris produces and shares cutting-edge knowledge with over 5,000 students from more than 130 countries. Its campus serves as a true laboratory of innovation and dialogue, fully engaged with the world’s diversity and global challenges. In 2010, HEC Paris joined Qatar Foundation to bring world-class management education programs and research to Doha and the region. Through its portfolio of programs and its local research activities, HEC Paris, Doha contributes to corporate competitiveness in the global economy, fully aligned with Qatar National Vision 2030 and supporting the transformation of Qatar into a sustainable, competitive, and knowledge-based economy. In addition to offering degree programs, the school partners with corporate clients in Qatar and the region to design and deliver customized executive programs addressing current business and organizational challenges. HEC Paris is an exceptional workplace, located in state-of-the-art premises in downtown Msheireb, at the heart of Doha. Joining HEC Paris, Doha is a unique opportunity to be part of a close-knit community of talented individuals united around five core values: Curiosity, Excellence, Diversity, Responsibility, and Entrepreneurial Spirit. https://www.qatar.exed.hec.edu/ Job Description The Community Engagement Coordinator delivers hands-on operational and administrative support to strengthen strategic relationships for HEC Paris, Doha, connecting with alumni, prospective and current participants, corporate and government stakeholders, and partners. The role supports outreach planning, event logistics, communications, and follow-up. It also maintains accurate CRM data and produces recurring engagement reporting to help the team track impact and identify opportunities. Alumni and Stakeholder Support Support delivery of the annual engagement plan and monthly touchpoints. Maintain and update stakeholder records, mailing lists, and contact preferences in the CRM. Serve as a first point of contact for general alumni and stakeholder inquiries, escalating as needed. Manage invitations, RSVP lists, confirmations, and attendance tracking for meetings and events. Maintain an outreach tracker for follow-ups, commitments, and next steps. Events Operations Coordinate logistics for community and alumni events (registrations, venues, vendors, guest lists, run-of-show support, post-event follow-up). Support on-site delivery, including evening and weekend events when required. Support executive protocol basics (VIP lists, seating guidance, briefing notes, and hosting requirements) in coordination with the Head of Community Engagement and the Events team. CRM, Data, and Reporting Apply data hygiene standards – tagging, segmentation fields, duplicates, consent – and coordinate fixes with relevant teams. Collect and organize engagement data (attendance, feedback, referrals, inquiries). Prepare recurring reports for internal use – weekly RSVP and follow-up status, monthly engagement summary, quarterly KPI pack. Communications and Content Support Support outbound communications to alumni and stakeholders – email, newsletters, WhatsApp groups where appropriate, and social channels. Draft and proofread bilingual communications (Arabic and English) and coordinate approvals. Coordinate simple creative briefs and ensure outputs follow brand guidelines. Work closely with Marketing, Programs, Admissions, Sales, and Alumni teams (Doha and Paris) to deliver engagement initiatives. Qualifications Education and experience Bachelor’s degree in Business, Communications, Marketing, or related field. 5+ years of relevant experience in education, events, external relations, membership/community engagement, and/or communications. Skills and competencies Advanced proficiency in Microsoft Office (Word, PowerPoint, Excel). Expected Excel skills trackers - pivots, basic reporting. Comfortable working with CRM systems and contact databases. Salesforce preferred. Fluent English and Arabic. French is an advantage. Strong verbal and written communication skills, as well as proofreading discipline. Strong organizational skills with the ability to manage multiple priorities and deadlines. Excellent interpersonal skills and confident working with senior stakeholders with discretion and confidentiality. Ability to coordinate across multiple stakeholders and workstreams with strong attention to detail and quality. Comfortable working with templates and briefing/design workflows to meet brand standards. Ways of working Core hours aligned to business needs with flexibility for evenings and weekends during peak periods. A proactive, solutions-oriented approach in a fast-paced environment. Additional Information Prerequisite Eligible candidates must be current residents of Qatar and hold a valid Qatar ID. International applications will not be considered for this role. Disclaimer This job description is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. The responsibilities, tasks, and duties of the jobholder might differ from those outlined in this job description and other duties, as assigned, may be part of the job. Employment Eligibility If selected for a job at HEC Paris in Qatar, you will have to provide: An original or a true copy of your Police Clearance Certificate (PCC) of your country of nationality attested by the Qatar Ministry of Foreign Affairs*; and A true copy of your highest Educational Certificate attested by the Qatar Ministry of Foreign Affairs**. *Candidates born in Qatar are exempt from providing an attested PCC. **Candidates who graduated from a university in Qatar are exempt from getting their Educational Certificate attested. Getting your personal documents attested is a lengthy process. We encourage you to get your documents attested early in the recruitment process to reduce administrative delays upon hire.

Responsibilities

This role provides operational and administrative support to strengthen strategic relationships with alumni, participants, corporate, and government stakeholders through outreach planning, event logistics, communications, and follow-up. Key duties include maintaining accurate CRM data, producing engagement reports, and supporting bilingual communications efforts.