Community Operations Coordinator at Cohere Life, Inc.

Mesa, Arizona, United States -

Full Time

Start Date

Immediate

Expiry Date

24 Sep, 26

Salary

26.0

Posted On

26 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Community Management, Compliance Inspections, Administrative Support, Customer Service, Conflict De-escalation, Microsoft Office, Meeting Coordination, Records Management, Design Review Process, Stakeholder Communication, Organization, Prioritization

Industry

Real Estate

Description

Description Community Operations Coordinator Eastmark | Mesa, AZ $22-$26 per hour + Comprehensive Benefits + 16 Paid Holidays Hiring range based on experience, skills, and qualifications. Collaboration. Authenticity. Connection. Balance. At Cohere, we believe community is the most valuable amenity. We do more than manage communities-we help create places where people connect, belong, and thrive. By partnering with some of the nation's most innovative master-planned communities, we create places residents are proud to call home and where meaningful relationships flourish. We're looking for a Community Operations Coordinator to join our team at Eastmark, a vibrant master-planned community in Mesa built around connection, thoughtful design, and an active community experience. In this role, you'll help uphold community standards while providing the responsive administrative support that keeps day-to-day operations running smoothly. This is an opportunity to spend time throughout the community, build trusted relationships with residents and partners, and play an important role in maintaining the quality and character of Eastmark. If you're organized, comfortable balancing fieldwork with detailed administrative responsibilities, and able to communicate guidelines with warmth and professionalism, we'd love to meet you. Why People Choose Cohere The best communities are built by people who feel supported, valued, and empowered to do their best work. That's why we invest in benefits, time away, and professional growth that help our team members thrive both personally and professionally. Highlights Include: Medical coverage available on your first day Employer-paid dental coverage Vision coverage 401(k) retirement plan Employer-paid Life Insurance, AD&D, and Long-Term Disability coverage Pet insurance options Employee Assistance Program with mental health, financial, legal, and family support resources Travel assistance and identity theft protection Complimentary will preparation services Generous paid time off 16 paid holidays each year, including a Birthday Day and Volunteer Day, in addition to PTO Professional development and growth opportunities What You'll Do Community Standards & Compliance Conduct community-wide compliance inspections, spending a significant portion of the workday driving throughout Eastmark to identify and document potential concerns. Interpret governing documents and community guidelines, prepare required correspondence, and track matters through resolution with accuracy and consistency. Maintain complete compliance records and support Community Concern Forms, contractor coordination, follow-up, and documentation as needed. Transfers, Disclosures & Records Coordinate resale inspections and property-transfer documentation using HomeWiseDocs and other association systems. Respond to transfer and disclosure inquiries and partner with the Accounting Team on resale, builder-sale, and related documentation. Maintain the integrity of association records, files, minute books, board resolutions, and turnover documentation. Resident & Operational Support Respond to resident and stakeholder questions by phone, email, and in person, providing clear information or connecting them with the appropriate team member. Provide administrative and project support to the Operations Team, including special projects, community meetings, events, reports, presentations, and website updates. Assist with the welcome process for new residents and serve as a knowledgeable resource on community governance and operations. Design Review & Community Meetings Support the design review process by receiving applications, communicating guidelines, preparing meeting materials, presenting applications, and following up on decisions. Assist with association board and community meetings, including coordination, operational reporting, statistics, presentations, and supporting documents. Attend occasional after-hours meetings and events and collaborate across Cohere to share best practices and improve efficiency. What We're Looking For At least three years of progressively responsible experience in customer service, administration, community management, or a related environment. Experience coordinating meetings and working with committees, volunteers, residents, customers, or similar stakeholder groups. Strong written and verbal communication skills, including the tact and judgment to explain guidelines, address concerns, and de-escalate difficult conversations. Excellent organization, prioritization, follow-through, and attention to detail across a high volume of calls, emails, records, and competing responsibilities. A collaborative, dependable, and service-minded approach, along with the initiative to work independently and make thoughtful decisions. Confidence using Microsoft Office, particularly Outlook, Word, and PowerPoint, with the ability to learn property-management and industry-specific systems. Community association management experience and knowledge of community governance are preferred but not required. Additional Requirements Ability and willingness to spend a significant portion of the workday driving throughout the community to complete compliance inspections. Ability to work onsite in Eastmark during scheduled office hours and attend occasional after-hours meetings or events. Interest in community association professional development, including participation in multi-day training courses. Willingness to learn general accounting practices, financial statements, and budget processes. Equal Opportunity Employer Cohere is an Equal Opportunity Employer committed to creating an inclusive workplace where all team members are valued and respected.

Responsibilities

The role involves conducting community compliance inspections and managing administrative tasks to maintain community standards. It also includes coordinating property transfers, supporting design reviews, and providing operational support for board meetings and residents.