Are you looking to further your career as a corporate governance professional to support the governance and legal entity management of UK based legal entities for a global financial institution? This role is in the heart of Citi’s Legal Company Secretarial team which supports both Board and Management. This includes a total of 6 Independent Non Executive Directors and the role involves frequent Board and Senior Management engagement. The team also supports 50+ UK entities which are active and where weekly legal and governance issues require attention.
By joining Citi, you will become part of a global organization whose mission is to serve as a trusted partner to our clients by responsibly providing financial services that enable growth and economic progress.
Team/Role Overview
The Company Secretarial Team operates out of offices in each of London and Belfast. In this role you will support, among others, Citi`s principal UK broker-dealer, Citigroup Global Markets Limited (CGML), one of the most material booking centres for Citi globally, and its UK incorporated banking entity, Citibank UK Limited (CUKL). Both are regulated by the FCA and PRA and are subject to heightened governance standards, including a full range of Board committees and the requirement for independent non-executive membership and oversight.

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Job Family Group:
Legal
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This role will involve full on the job training in a range of tasks to support the Boards and Committees of our UK regulated legal entities, as well as providing legal entity management support to a broad portfolio of other controlled entities in the UK. The role will face a wide range of internal and external stakeholders and departments and involve frequent interaction at a senior Executive level.

A typical day in the role will involve assisting in the organization of Board and Committee meetings, including agenda setting, meeting pack preparation, minute taking and logistics support. Additionally, the role involves legal entity management tasks such as Power of Attorney maintenance, maintenance of statutory registers, delegated signatory lists and responding to KYC requests. More specific tasks might include:

• Organising Board and Committee meetings, liaising with Chairs, presenters and other attendees, gathering, review and distribution of materials for presentation to the meetings, preparation of agendas, attendance at meetings.
• Drafting and circulating minutes and following up with the business in respect of action items to be completed.
• Independently responding to email queries from the businesses.
• Keeping abreast of industry developments and regulatory changes.
• Maintaining the data integrity of all relevant databases, software and online portal facilities.
• Overseeing and maintaining of UK legal entities’ delegated signature lists, including collation of specimen signatures and bi-annual attestation.
• Maintaining and sharing, as requested, UK legal entity corporate data held by the department for KYC requests.
• Participating in corporate projects, including liquidations, returns of capital and other distributions, intra-group transfers, etc.
• Completing general duties, including but not limited to maintenance of UK structure charts, preparation of invoice payment requests, liaising with law firms and notaries and obtaining certificates of good standing from Companies House.