LOCATION: CANARY WHARF, 5 DAYS IN THE OFFICE

Our client is seeking a dynamic Company Secretary Executive Assistant to join their Legal and Compliance team. This role offers an exciting opportunity to provide administrative and secretarial support in managing approximately 130 entities across EMEA. The successful candidate will be part of a dedicated team of professionals, working in the heart of Canary Wharf. With a competitive salary of £25 per hour, this role provides an excellent platform for professional growth within a leading global financial services firm.

• Competitive salary of £25 per hour
• Located in Canary Wharf
• Opportunity to work with a leading global financial services firm

WHAT YOU’LL DO:

As a Company Secretary Executive Assistant, your role will be pivotal in providing comprehensive administrative support to the Legal & Compliance team. You will be responsible for organising board meetings, maintaining statutory registers, assisting with account approvals, arranging meetings and managing travel arrangements. Your excellent organisational skills will ensure smooth operations within the team. This role requires a high level of discretion, professionalism, and attention to detail.

• Provide board support for quarterly and ad hoc board meetings
• Arrange notarisation and legalisation of documents where needed
• Execute legal documents including application of company sealings and maintaining respective sealings register
• Maintain statutory registers for UK entities and corporate data on Diligent Entities database
• Assist with accounts approval process - signing of accounts and filing of documents with UK and overseas registrar of companies
• Arrange internal and external meetings, conference calls, rooms, AV equipment, catering, dial-in numbers and video conference facilities
• Manage travel arrangements within the Firm-wide Expense Policy for the team and Non-Executive Directors

Our client is seeking a dynamic Company Secretary Executive Assistant to join their Legal and Compliance team. This role offers an exciting opportunity to provide administrative and secretarial support in managing approximately 130 entities across EMEA. The successful candidate will be part of a dedicated team of professionals, working in the heart of Canary Wharf. With a competitive salary of £25 per hour, this role provides an excellent platform for professional growth within a leading global financial services firm.

• Competitive salary of £25 per hour
• Located in Canary Wharf
• Opportunity to work with a leading global financial services fir

The ideal candidate for the Company Secretary Executive Assistant role is an experienced professional who can maintain confidentiality in all aspects of work. You are someone who thrives under pressure, has excellent communication skills, and can handle last-minute schedule changes efficiently. Your proactive approach combined with your ability to multitask will enable you to meet tight deadlines. Your discrete professional manner coupled with your attention to detail makes you stand out as an exceptional candidate.

• Ability to maintain confidentiality on all aspects of work
• Experienced, confident, friendly ‘people oriented’ personality required with an ability to liaise with people at all levels to achieve work goals
• Ability to remain calm under pressure and deal with last minute changes to schedules effectively and efficiently
• Clear and concise written and verbal communication skills
• Proactive approach with good judgement skills
• Highly organised with multi-tasking abilities to meet deadlines
• Discrete, professional manner with excellent attention to detai