Overview:
Reporting to the General Counsel and working closely with the Head of Legal and CFO on a day-to-day basis, the Company Secretary will oversee several aspects of GB Railfreight, including its governance, financial policies and administrative duties. The Company Secretary will also assist the Head of Legal and Corporate Risk Manager with corporate legal compliance. They will also be involved in the decision-making processes and make sure that the Company’s Strategy accords with regulatory and ethical standards.
This role is based in our London office. The salary on offer is up to £65,000. We would consider 4 days per week on a pro-rata basis.
Closing date: 8th September 25 - We may close this vacancy early if a suitable candidate is found so we encourage you to apply as soon as possible.

Responsibilities:

• Convene all Group Board Meetings, GB Railfreight Board Meeting and the Committee Meetings
• Attend all Board and Committee Meetings in person, produce agendas, take minutes, manage the Action Tracker, convey decisions, handle meeting correspondence and liaise with shareholder representatives and the Chair of the Board
• Meet regularly with the Chair of the Group Board and the General Counsel to discuss the Board Rhythm and Corporate GovernanceEnsure the company complies with its legal and regulatory requirements and follows best practice, by advising the board on their responsibilities and helping to develop corporate governance policies and procedures
• Implement processes and systems to help monitor changes in legislation and update the board and management teams on any legal developments that may impact the company
• Ensure that company policies are kept up to date and approved
• Communicate with external professionals involved in corporate governance, such as auditors
• Certify that a company complies with relevant laws, regulations, and corporate policies Promote ethical practices within the company, to ensure compliance with codes of conduct and anti-corruption policies
• Oversee the filing of legal and regulatory documents, including annual reports and financial statements
• Maintain the group companies’ statutory registers and records, encompassing the register of shareholders, directors and other relevant documentation
• Work with the Head of Sustainability and Financial Controller to collate and present data as and when required by third parties.

Qualifications:

SKILLS AND EXPERIENCE

• Law degree or similar qualification
• Fully qualified ICSA or equivalent
• At least 5 years of relevant work experience in a similar role
• Skills in organising of the board cycle and committee meetings, meeting agendas and taking minutes
• Continuously seeks improvements in systems, processes and reporting
• Anticipate risks and governance needs

• Convene all Group Board Meetings, GB Railfreight Board Meeting and the Committee Meetings
• Attend all Board and Committee Meetings in person, produce agendas, take minutes, manage the Action Tracker, convey decisions, handle meeting correspondence and liaise with shareholder representatives and the Chair of the Board
• Meet regularly with the Chair of the Group Board and the General Counsel to discuss the Board Rhythm and Corporate GovernanceEnsure the company complies with its legal and regulatory requirements and follows best practice, by advising the board on their responsibilities and helping to develop corporate governance policies and procedures
• Implement processes and systems to help monitor changes in legislation and update the board and management teams on any legal developments that may impact the company
• Ensure that company policies are kept up to date and approved
• Communicate with external professionals involved in corporate governance, such as auditors
• Certify that a company complies with relevant laws, regulations, and corporate policies Promote ethical practices within the company, to ensure compliance with codes of conduct and anti-corruption policies
• Oversee the filing of legal and regulatory documents, including annual reports and financial statements
• Maintain the group companies’ statutory registers and records, encompassing the register of shareholders, directors and other relevant documentation
• Work with the Head of Sustainability and Financial Controller to collate and present data as and when required by third parties