Who we are looking for
Company Secretary for the United Kingdom legal entities - the role will help deliver company secretarial services to a number of State Street UK legal entities and internal governance committees and will be responsible for ensuring adherence relevant State Street governance policies.
Responsible for leading and delivering effective corporate governance arrangements for State Street UK legal entities.
Act as a strategic business partner to inform and influence State Street UK Board and Committees on
matters relating to corporate governance.
Be an influencer and champion of best practice for company secretarial and corporate governance
arrangements across the UK.
Responsible for ensuring that the CSO’s policies, procedures and practices keep pace with changing regulatory and statutory requirements, in terms of Boards, Committees and individual Directors.
In addition, the role will be responsible for managing the UK Company Secretary team, working closely with the Company Secretary team in Poland who support the UK and leading the implementation and management of the governance requirements of the SMF 19 (UK CEO) and his UK CEO Office. These additional governance responsibilities include topics such as SMF 19 documentation (e.g. delegation agreements), governance reviews (ad hoc and strategic reviews of UK governance processes) and oversight of processes such as conflicts of interest and non-financial regulatory reporting.
What you will be responsible for
Board and Committee Support
- Management of the day to day governance requirements for boards and committees within the UK
- Develop a close working relationship with chairs and members of boards and committees
- Act as first point of contact for the chairs and members in all matters relating to governance and company secretarial work
- Support the process for appointments and elections of board and committee members
- Contribute to meeting discussions as and when required and coordinate advice for members
- Oversee proper scheduling, coordination and operation of the board meetings and committee meetings
- Organising and preparing agendas and papers for board and committee meetings, maintaining up to date records and distributing material via Diligent Boardbooks
- Taking minutes and following up actions from meetings, including minute review process
- Providing dedicated point of contact for all board and committee members;
- Oversee the maintenance of an annual calendar of board and committee matters, ensuring full compliance with relevant constitutional documents, terms of reference/charters, State Street’s Legal Entity Governance Standards, as well as all other statutory, regulatory and legal requirements
- Leading board and committee effectiveness reviews
Compliance
- Overseeing the maintenance of statutory books and registers, including electronically via Blueprint
- Overseeing the preparation and submission of annual compliance statements and all required Companies House filings
- Overseeing the filing of statutory accounts
- Preparation of routine board resolutions
- Provision of company information as required by business, auditors and regulators
Other Company Secretary Responsibilities
- Drafting, maintenance and approval of policies and procedures
- Dealing with correspondence, collating information and writing reports, ensuring decisions made are communicated to the relevant company stakeholders
- Preparing agreed upon management information and key performance indicators
- Liaising with Control Functions
- Overseeing periodic review and updating of CSO pages on intranet
- Guide/advise junior members of CSO in their duties
Management of Company Secretary Function
- Management of UK Company Secretary Function
- Working with colleagues in Poland who support the UK Company Secretary Function
- Managing and driving the success against internal priorities and KPI/KRIs/OKRs
- Review and roll out new technologies and processes (e.g. AI) in order to maximise the efficiency of the team
- Work with each team member to ensure they have a clear career development pathway and that their workload reflects their skillsets and interests
- Representing the Company Secretary Function in internal and external meetings
SMF 19 / UK Governance Matters
- Set up and maintenance of all documentation required for the SMF19 to function, demonstrate “reasonable steps” and meet internal and regulatory requirements e.g. delegation agreements.
- Produce regular reporting to provide relevant information to the SMF 19
- Administer and manage the SMF 19 1:1 process – working closely with the UK CEO’s Executive Assistant and the UK CEO Office team
- Regular, ad hoc and strategic reviews of UK Governance processes / operating models
- Develop relationships with and offer support to all other UK SMFs
- Work with the UK CEO Office and other key stakeholders to manage the UK Conflict of Interest Register
- Work with the UK CEO Office and other key stakeholders to manage various non-financial regulatory reporting requirements
- Deputise for the UK CEO and members of the UK CEO Office team on governance related matters
What we value
These skills will help you succeed in this role
Skills and Experience:
- Understanding of the Finance Sector and the Financial Conduct Authority and the Prudential Regulatory Authority
- Understanding of the Senior Manager Regime
- Experience as a company secretarial in a financial institution
- Well-organised with attention to detail
- Ability to write concise and accurate minutes on a timely basis
- The ability to assimilate and handle a large volume of information
- Polished and effective communication skills with the ability to build consensus in a large and complex organization
- Strategic and systematic thinker with the ability to execute
- Ability to manage a team
Required Competencies:
- Independent thinker and comfortable taking ownership
- Comfortable speaking up and asking questions
- A self-motivated and goal-oriented individual
- A professional, supportive and collegiate working manner
- Ability to operate seamlessly at multiple levels of the organisation and to become a trusted advisor to key stakeholders
- Ability to operate both autonomously to drive a deliverable, as well as to work effectively as part of a global virtual team
- Demonstrate inquisitive mind-set to continue to develop best practices
- Insightful and ability to demonstrate initiative and think broadly to be proactive in connecting various requests or work streams
- Proactively organize and prioritize workload managing own time effectively, highlighting potential problems and proposing possible solutions
- Able to multi-task and work flexibly to meet the needs of the CSO
- Able to work under pressure to tight timelines
- Excellent organisational skills
- Good problem-solving skills
- Ability to look ahead, anticipate change and make provisions
Education & Preferred Qualifications
- Educated to degree level
- Preferably Chartered Governance Institute (formerly ICSA) Qualified (ACIS or FCIS)
- Proficient on PowerPoint, Word and Excel
About State Street
What we do. State Street is one of the largest custodian banks, asset managers and asset intelligence companies in the world. From technology to product innovation, we’re making our mark on the financial services industry. For more than two centuries, we’ve been helping our clients safeguard and steward the investments of millions of people. We provide investment servicing, data & analytics, investment research & trading and investment management to institutional clients.
Work, Live and Grow. We make all efforts to create a great work environment. Our benefits packages are competitive and comprehensive. Details vary by location, but you may expect generous medical care, insurance and savings plans, among other perks. You’ll have access to flexible Work Programs to help you match your needs. And our wealth of development programs and educational support will help you reach your full potential.
Inclusion, Diversity and Social Responsibility. We truly believe our employees’ diverse backgrounds, experiences and perspectives are a powerful contributor to creating an inclusive environment where everyone can thrive and reach their maximum potential while adding value to both our organization and our clients. We warmly welcome candidates of diverse origin, background, ability, age, sexual orientation, gender identity and personality. Another fundamental value at State Street is active engagement with our communities around the world, both as a partner and a leader. You will have tools to help balance your professional and personal life, paid volunteer days, matching gift programs and access to employee networks that help you stay connected to what matters to you.
State Street is an equal opportunity and affirmative action employer.
Discover more at StateStreet.com/careers
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