ABOUT US!

The Region of Waterloo is a thriving, diverse community committed to fostering opportunities for current and future generations. Home to over 674,000 residents and expected to grow to nearly one million by 2051. Guided by our 2023-2027 Strategic Plan, “Growing with Care,” we focus on equity, inclusion, and sustainability. Our mission is to provide essential services that enhance the quality of life for all residents, while our core values emphasize caring for people and the land we share. Join us and be part of a team dedicated to making a meaningful difference in our community.
Dish with One Spoon Wampum:

Waterloo Region is part of the Dish with One Spoon wampum, a treaty guiding our commitment to:

• Recognizing our shared humanity and land
• Taking only what we need
• Leaving some for others
• Keeping the dish clean

This agreement underpins our vision, mission, and core values, and reinforces our dedication to meaningful reconciliation and equity.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge and skills in writing, critical thinking, attention to detail, and research are normally acquired through a post-secondary education plus related on-the-job training and some related experience.
• Working knowledge of principles and practices of human resource administration and including compensation, classification and job description methods, recordkeeping and reporting practices.
• Knowledge of and ability to comply with policies and procedures, collective agreements, and related legislation (e.g., pay equity).
• Ability to research, analyze and interpret data; draw sound conclusions, make recommendations and implement solutions.
• Ability to establish priorities and organize workload; plan, coordinate and implement special projects; and work in a team environment to achieve organizational goals.
• Ability to prepare and present information clearly and concisely.
• Ability to communicate effectively with people across all divisions/departments and participate as an effective team member.
• Ability to maintain strict confidentiality, and exercise tact and diplomacy when dealing with sensitive, complex and confidential information.
• Ability to embrace change and ambiguity.
• Ability to read and understand job questionnaires, job evaluation submissions, pay equity/job evaluation reports.
• Computer skills with ability to use software such as Microsoft Office, spreadsheets, and a human resources information system (SAP).
• Ability to support and demonstrate the Region’s values.

ADDITIONAL KNOWLEDGE, SKILLS, AND ABILITIES

The Region of Waterloo is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. The Region of Waterloo invites applications from all qualified individuals. We are strongly committed to employment equity, diversity and inclusion in the workplace and encourage applications from Black, racialized/visible minorities, Indigenous/Aboriginal people, women, persons with disabilities, and 2SLGBTQIA+ persons.
The Region of Waterloo is committed to providing accommodations throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs. Alternate formats of this document are available upon request. Please contact the Service First Contact Centre at phone number (519) 575-4400, TTY number (519-575-4608) to request an alternate format.
Please note: candidates will be provided an update on their application. Please check your spam or junk folder occasionally as some candidates have noticed our emails in those folders (Gmail and Hotmail in particular).

THE ROLE

Conducts compensation program related research, surveys, and special projects that support the ongoing development of compensation strategy and legislative compliance. Collaborates to administer position management for the corporation to track and account for FTEs/positions in SAP and tracks and maintains foundational data in the system. Supports processes related to job descriptions, job evaluation, and data maintenance.

DUTIES/RESPONSIBILITIES

• Assists in the administration of annual compensation programs, participating in annual and ad hoc salary surveys, researching and consolidating benchmarking data and market analysis that support the ongoing development of compensation strategy.
• Analyzes survey results, identifies market trends, and assists with the preparation of market review presentations and ad-hoc reports.
• Researches and analyzes the impact of policy and legislative changes to compensation policies and programs.
• In preparation for collective bargaining negotiations, gathers and analyzes compensation data, completes cost modeling, and compiles reports and documentation.
• Works with service providers and various teams (including SAP, Labour Relations, other HR teams) to implement CBA changes related to compensation.
• Coordinates job classification and compensation activities and intake forms to ensure compensation activities support organizational goals and legislative compliance.
• Assists with reconciling information to the system around job analysis, job evaluation and classification practices.
• Coordinates with HR team members on preparation and finalization of job descriptions, validation of job titles as part of the organization’s job evaluation system. Creates job evaluation results letters and makes system entries, coordinating with Payroll and other HR colleagues.
• Updates and finalizes job descriptions submitted for housekeeping changes, title changes.
• Administers processes to enter and update positions appropriately in the position management system. Creates, modifies, and closes positions. Ensures the integrity, accuracy and compliance of the position management system. Maintains the job architecture of position management for all employee groups. Develops, tests, and implements improvements to position management.
• Assists in system integration of position management to detect errors, duplication and omission of data; verifies that positions are budgeted; ensures positions have been properly approved; provides historical data; prepares reports; and provides position tracking information. Ensures position information is available for budget development, and prepares data reports.
• Ensures position creations, reclassifications, and closures are accounted for and coordinated with client departments and Finance within guidelines. Establishes and maintains partnerships with other staff in HR and Finance to ensure accurate position reporting. Information includes but is not limited to job codes, job classifications, cost centres, work locations.
• Activates, maintains, and deactivates information in the job profile builder system, including job profiles, job families, and job competencies.
• Maintains foundational data organizational structure and job classifications, including but not limited to department and division names and codes, and job classification titles, grades, and codes.
• Updates information on the HR website.
• Participates in special projects to ensure effective, efficient, compliant processes and practices are developed and maintained with a continuous improvement lens.
• Participates in HR cross-functional review of processes and procedures; participates in implementation and rollout of new initiatives.
• Performs related duties as assigned or required.