ADDITIONAL INFORMATION

Job Number24211648
Job CategoryFinance & Accounting
LocationThe Westin Excelsior Rome, Via Vittorio Veneto 125, Rome, Città Metropolitana di Roma, Italy, 187
ScheduleFull Time
Located Remotely?N
Position Type Non-Management
At the Westin Excelsior Rome we are casting for a Complex Account Payable Clerk.
Reporting to the Director of Finance, the Account Payable Clerk will manage the financial and administrative aspects of the property, following all company policies and procedures.

The Accounts Payable is responsible for processing invoices and payments from both local and global vendors, ensuring excellent levels of compliance with all national and local regulations as well as Marriott International Policies and Procedures. The activities will be performed for The Westin Excelsior Rome and for The St Regis Rome.

The Accounts Payable is responsible of:

• Record, store, access, and/or analyse computerized financial information. Participate in internal, external, and regulatory audit processes and ensure compliance with SOPs.
• Prepare, review, reconcile and issue multi-currency bills, invoices and account statements ensuring all invoices are supported by duly approved purchase orders
• Process daily bank postings, check encashment, manual payments and wires.
• Review vendor aging, promptly address past due invoices, respond to vendor enquiries
• Reconcile all vendor statements on a regular basis following up on all outstanding amounts to a point of resolution
• Ensure proper tax documentation are maintained for all vendors
• Reconcile AP aging to General Ledger, reconcile and correct variances
• Maintain an approved up-to-date vendor/supplier database on the accounts payable system
• Month End Close: including but not limited to preparing recurring and adjusting journal entries. Balance Sheet Reconciliation preparation and analysis and other duties as assigned
• Check figures, postings and documents for correct entry, mathematical accuracy and proper codes
• Organise, secure and maintain all files, records, cash and cash equivalents
• Classify, code and summarise numerical and financial data to maintain accurate financial records using journals, ledgers and electronic spreadsheets
• Prepare and distribute statistical, financial, accounting, auditing or payroll reports and tables
• Complete period-end closing procedures and reports
• Maintain confidentiality of information, protecting the privacy and security of guests and co-workers
• Review account distribution on invoices and report abnormalities
• Attend to the daily administration of the accounts payable duties, identify, and resolve problems in conjunction with respective members of staff in a professional manner.
• Provide support and assistance to Assistant Director of Finance and Director of Finance when required
• Follow all company policies and procedures.
• Assist in compliance to monthly Accounting checklists.
• Assist in monitoring the Hotel’s compliance to Corporate and internal Policies & Procedures and to implement new Policies & Procedures when necessary.
• Coordinate and manage hotel archiving system.
• Protect company assets; protect the privacy and security of guests and coworkers.
• Address guests’ service needs in a professional, positive, and timely manner.
• Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones and emails using appropriate etiquette