Compliance Analyst I - Records Management - Office of Strategic Initiatives at Texas Department of Criminal Justice

Huntsville, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Jan, 26

Salary

0.0

Posted On

15 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Compliance Analysis, Records Management, Technical Assistance, Statistical Sampling, Problem Identification, Data Analysis, Report Preparation, Communication Skills, Microsoft Office Suite, Consultative Assistance, Training Others, Public Administration, Organizational Structure, Quality Assurance Monitoring, Research Methodology, Digitizing Records

Industry

Government Administration

Description

I. JOB SUMMARY Performs entry-level to routine compliance analysis work. Work involves examining, evaluating, and monitoring records, programs, policies, documents, and contracts to ensure conformity with laws, rules, and regulations; and conducting inspection and analysis activities. Works under moderate supervision with limited latitude for the use of initiative and independent judgment. II. ESSENTIAL FUNCTIONS A. Performs routine compliance analysis and monitors procedures to assist agency divisions in operating and adhering to records management best practices and state and federal mandates; and assists in developing program policies, procedures, rules, and regulations for the implementation and operation of an effective records and information management program. B. Provides technical assistance with the identification, preparation, scanning, and digitizing of records; and assists in preparing reports on agency records management activities. C. Performs statistical sampling of records to identify issues regarding compliance; and identifies issues regarding compliance with regulations and standards that require follow-up. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. III. MINIMUM QUALIFICATIONS A. Education, Experience, and Training 1. Bachelor’s degree from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE). Major course work in Business Administration, Government, Research Methodology, or a related field preferred. Each year of experience as described below in excess of the required two years may be substituted for thirty semester hours from an accredited college or university on a year-for-year basis. 2. Two years full-time, wage-earning agency records management, research, analysis, or quality assurance monitoring experience. 3. Criminal Justice experience preferred. 4. Experience with Hyland OnBase or equivalent records management software system preferred. B. Knowledge and Skills 1. Knowledge of the principles and practices of public administration and management. 2. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. 3. Skill to communicate ideas and instructions clearly and concisely, orally and in writing. 4. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 5. Skill to interpret and apply rules, regulations, policies, and procedures. 6. Skill to identify problems, evaluate alternatives, and implement solutions. 7. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 8. Skill to maintain compliance-related records and prepare compliance statistical reports. 9. Skill to prepare and maintain accurate records and files in an automated system. 10. Skill to gather, analyze, and summarize relevant information. 11. Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs. 12. Skill to provide consultative and technical assistance for agency record management programs. 13. Skill to conducting data searches and evaluating large amounts of data. 14. Skill in preparing concise and accurate reports and recommendations. 15. Skill to train others. IV. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

Responsibilities

The Compliance Analyst I performs routine compliance analysis and monitors procedures to assist agency divisions in adhering to records management best practices. The role involves examining records, programs, and policies to ensure conformity with laws and regulations.