Compliance and MIS Administrator Apprentice

at  Skills 4 Pharmacy

QUALIFICATIONS REQUIRED:

Potential apprentices must have GCSEs at A-C or 4-9 or equivalent, in Maths and English.

DESIRED SKILLS:

Experience of data entry on a MIS system or prior experience using PDSATS software
Knowledge and experience in administering apprenticeships
Working knowledge of apprenticeships, ASF and Skills bootcamp funding rules
Experience in a similar role in the independent training sector
Strong knowledge of apprenticeship funding rules
Excellent communication skills with colleagues at all levels
Excellent IT skills -MS Excel/Word

VACANCY DESCRIPTION:

• Monthly input and update learner data into the ESFA Provider Data Self-Assessment Tool System (PDSATS) tool to ensure accurate reporting and self-assessment of apprenticeship delivery and funding compliance.
• Use PDSATS to check and validate apprenticeship funding claims, ensuring they are accurate, complete, and meet all ESFA requirements, adding annotations to the PDSAT report of any rational for the data shown or corrective action taken in if noncompliance is identified.
• Ensure the accuracy of all data on learner records and in learner evidence packs, liaising with internal teams and customers to correct discrepancies or missing information, thus minimizing the risk of non-compliance.

Audit reviews

• With supervision, conduct internal audit reviews using ESFA audit working papers or on ringfence areas of concerns to evaluate the organization’s adherence to ESFA standards and funding requirements and provide solutions for corrective actions if noncompliance is identified.
• Proactively suggest and implement improvements to internal processes to enhance the efficiency and accuracy of learner records and evidence packs.
• Responsibility for processing learner changes, tutor allocations and employer updates.
• Supporting with the administration of learners programmes.

Our MIS & Compliance Administrator role is crucial to ensure we remain compliant with ESFA funding rules, comply with awarding organisation requirements and support our delivery and compliance function.