REQUIRED QUALIFICATIONS AND EXPERIENCE:

• Organisational skills (key to the success of this role)
• Previous data analysis experience
• Excellent communication skills and customer service
• Efficiency, responsiveness and forward planning
• Problem solving skills and attention to detail
• Previous experience in MS Office (Excel required)
  Job type: Permanent and Full Time
  Date: June 2025
  Salary: £30,000 - £33,000 per annum
  The Company reserves the right to vary or amend the duties and responsibilities of the post holder at any time according to the needs of the Company’s business.

• Coordinating and maintaining over 6000 PPM schedules across sites and ensuring all planned maintenance tasks are logged, tracked, access is arranged, and the tasks are completed on time.
• Reviewing and cross-checking data across multiple spreadsheets and systems to ensure consistency and accuracy.
• Supporting asset verification processes, ensuring all assets are accurately recorded and updated in the asset management system, reviewing and cross checking excel spreadsheets and audit reports.
• Liaising with internal teams and external contractors to ensure timely completion of maintenance and compliance actions.
• Monitoring and following up on outstanding tasks related to PPM and compliance to ensure closure within required Service Level Agreements and KPI;s.
• Identifying and escalating any discrepancies, risks, or breaches in compliance to the compliance manager.
• Contributing to the continuous improvement of compliance processes and data reporting methods.
• You will be the first point of contact for managing the PPM planner on our client’s system (Vantify – liaising with the client) and our internal system (Clik – diary management and communicating with operatives).
• Ensuring that legislative documentation is recorded to meet client/ company recommendations.
• Any ad hoc administration duties including minute taking, supporting compliance manager and acting as their buddy in any absences.
• Scheduling and co-ordinating our team of inspectors and engineers effectively to achieve the desired outcome needed for our client’s contract.