Compliance & Disbursement Services Associate at Indiana University Foundation

Bloomington, Indiana, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Jul, 26

Salary

48000.0

Posted On

14 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounting principles, Financial policy interpretation, IRS regulatory compliance, Blackbaud Financial Edge, Microsoft Excel, Data accuracy, Tableau, Workflow optimization, Process automation, AI-driven tools, Communication skills, Customer service, Financial review, Ledger reconciliation, Vendor data administration

Industry

Fundraising

Description

Company Description Are you a high-performer who wants to contribute to a mission-driven and values-based organization? If you are motivated by doing impactful work and making a difference in people’s lives, then the Indiana University Foundation (IUF) is the place for you. At the IUF, we believe in making the dream of higher education attainable, providing support for life-changing research, and preparing the next generation of leaders. As a trailblazer among our peers, we provide fundraising leadership and endowment stewardship to support needs and initiatives across all of Indiana University’s campuses. As part of our team, you will help make IU donors' dreams last forever. At the IUF we work hard, celebrate achievements, and foster an environment where everyone’s contributions matter. We are nimble and innovative, and we want you to bring your ideas and energy to join forces with some of the best talent in our industry. In addition to being part of a meaningful mission as an IUF employee, you’ll find there are many ways to connect and collaborate. Our FUNdation (see what we did there?) Committee helps us connect and unwind with food truck lunches, holiday gatherings, costume contests, free snacks, IU spirit-wear Fridays, and spontaneous gestures that surprise and delight. Our Wellness Committee ensures that the health and well-being of our employees is top of mind through outstanding benefits, mental health offerings, and activities. We encourage community leadership and service and make space for our staff to pursue their passions. Our total rewards philosophy ensures that we support employees financially, emotionally, and in their career growth. If the IUF sounds like a fit for you, we invite you to join us today. Job Description As the Compliance & Disbursement Associate, you sit at the intersection of financial accuracy and donor stewardship, ensuring that every dollar moving through the Indiana University Foundation is handled with precision, integrity, and care for the intent behind the gift. Your work centers on disbursement operations and each week you'll review and audit disbursement requests, verifying that expenses align with donor designations and comply with IUF, IU, and IRS regulatory standards. You reconcile supporting documentation, apply general ledger expense codes, and identify anything that needs to be rerouted for further review. You execute check runs, ACH transfers, and wire transactions, managing interface imports and ledger reconciliation to keep the financial system in sync. You also own vendor data administration — onboarding new vendors, securing required compliance documentation, and flagging taxable payments for accurate year-end reporting. You will have the opportunity to work cross-functionally across departments, including the Accounting, Merchant Services, and IT teams at IU and the IU Foundation, serving as a resource on policy and compliance questions and bringing a customer service mindset to every interaction. If you lead with curiosity, know the right questions to ask, and bring a policy-grounded approach to financial work, apply today! Qualifications Education & Experience Associate's degree in a business-related field or 3 years of equivalent work experience Knowledge, Skills & Abilities Basic accounting principles and the ability to interpret and apply financial policies and procedures Familiarity with IRS regulatory compliance and year-end reporting requirements Experience with or aptitude for Accounting software such as Blackbaud Financial Edge Advanced proficiency in Microsoft Excel High attention to detail in financial review and data accuracy Familiarity with Tableau or similar data analytics tools Interest in workflow optimization, process automation, or AI-driven tools Strong communication skills and a customer service orientation Proactive approach to staying current on policy changes and system updates Additional Information The compensation for this role is $46,000–$48,000 annually, commensurate with relevant education and experience. This position is hybrid, based out of our Bloomington, Indiana office, and includes a minimum of three days of on-site work per week (to include Monday, Wednesday, and Friday) with a bank of 60 days to be used for remote work on Tuesdays and Thursdays throughout the year as permitted. The IUF is committed to providing a safe, respectful, and professional work environment that is free of Discrimination and Harassment. The IUF will not tolerate any form of Discrimination or Harassment based on the Individual’s race, ethnicity, religion, color, sex, age, national origin, genetic information, sexual orientation, disability, gender identity or expression, ancestry, marital status, protected veteran status, pregnancy, or any other basis prohibited by law.

Responsibilities

The associate manages disbursement operations by auditing requests for compliance with regulatory standards and donor intent. They also handle vendor data administration, ledger reconciliation, and cross-functional collaboration with accounting and IT teams.