Compliance Specialist (Office Specialist II) at State of Utah Office of the Governor

Salt Lake City, Utah, United States -

Full Time

Start Date

Immediate

Expiry Date

14 Jul, 26

Salary

23.5

Posted On

15 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Record keeping, Organizational skills, Communication skills, Report writing, Microsoft Word, Microsoft Excel, Task management, Problem solving, Data entry, Presentation skills, File management, Professionalism, Time management, Attention to detail

Industry

Description

Compliance Specialist (Office Specialist II) FT / PT Status – Full-Time Salary – $19.33 - $23.50 Hourly Wage Remote Work / In-Office – Hybrid Recruiter – Tehra Gorski | tgorski@utah.gov Application Deadline – 4/21/2026 Would you like to help Utah professionals on a one-on-one basis? If this sounds interesting and you would describe yourself as an organized people person, please apply! The State of Utah Department of Commerce, Division of Occupational and Professional Licensing (DOPL) is looking for a Compliance Specialist (Office Specialist II). You will work with the Division's licensees who are on probation helping to ensure they are fulfilling all requirements in their probation. **This position is NOT eligible for full-time telework. Training will take place in the office for up to 12 weeks; if eligibility requirements are met, teleworking up to 3 days/per week may be available; two days are required in the office. The schedule for this position is Monday-Friday 8 am to 5 pm, but flexibility may be available.** Key Responsibilities Key responsibilities and day to day responsibilities of this position: Preparing and processing documents; reviewing for accuracy and completeness; updating information and evaluating against policy; comparing elements for consistency or logical relationships. Presenting to boards and committees. Working closely with compliance manager, bureau manager, attorney general's office, and boards. Reviewing cases, applications, files, records, etc., to determine the action to be taken. Writing or drafting correspondence, reports, documents, and/or other written materials. Retrieving data found in databases to generate requested reports. Maintaining and/or creating files or record-keeping systems. Sorts, labels, files and retrieves documents, or other materials. Recommending additional disciplinary action for non-compliant licensees. The Ideal Candidate Our model candidate will have: Exceptional record keeping and organizational skills. Excellent communication skills, both verbal and written. Prior experience presenting to government entities or other management-level audiences. Qualifications Minimum or "day-one" qualifications: Ability to write reports and utilize Microsoft computer programs including Word and Excel. Ability to organize tasks and follow instructions. Ability to manage multiple tasks and deadlines. Preferred or trainable/on-the-job qualifications: Experience working in an office setting. Experience answering phone calls and emails. Experience communicating with people regarding complex issues. Ability to work within a team and solve problems. About the Role Location – 160 East 300 South Salt Lake City, Utah, 84111 United States Background Check Required – You must successfully pass a criminal history check. Drug Test Required – No Schedule Code – B - Competitive Career Service Why You Should Join Our Team In Utah, we believe hard work is important, but balance is essential. Finding work/life balance is a vital element to our culture. To find out more about WHY Utah, click here. Other benefits may include: Job Stability: Enjoy the security and reliability of employment within a well-established organization. Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization. Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals. Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support. The Agency The Department of Commerce is the licensing and registration agency for Utah's professional and business community. We provide oversight of business registrations, trademarks, Uniform Commercial Code filings, professional licensing, consumer protection, public utilities, securities, real estate and residential mortgage lending. You can learn more about our agency by visiting our website. Qualifications (includes knowledge, skills, and abilities required upon entry into position and trainable after entry into position) Find, gather and collect information or data. Deal with people in a manner which shows sensitivity, tact, and professionalism. Speak clearly, concisely and effectively; listen to, and understand, information and ideas as presented verbally. Operate office equipment. Communicate fluently in English. Communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing. Knowledge of proper grammar, spelling and punctuation. Supplemental Information Job: Office Specialist II (11022). Please note, a position's eligibility for remote work is established by agency management and is subject to change at their discretion at any time and for any reason. Effective July 1, 2021, in-state work rules require all work to be performed while physically within the state’s borders. As a condition of employment with the Department of Commerce, employees shall receive compensatory time off in lieu of payment in cash for all overtime worked under the Fair Labor Standards Act (FLSA). DHRM rules apply for promotions/transfers. Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc. Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work. EEO Statement The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact (801) 957-9390.

Responsibilities

The Compliance Specialist is responsible for monitoring licensees on probation to ensure they fulfill all requirements and presenting findings to boards and committees. They also manage documentation, draft reports, and maintain record-keeping systems while collaborating with various departments.