Concierge Part-time (Per-Diem) at ASSIST Office Support Services LLC

North Palm Beach, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

22 Aug, 26

Salary

0.0

Posted On

25 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Interpersonal Skills, Customer Service, Organizational Skills, Attention To Detail, Time Management, Office Administration, Clerical Procedures, Recordkeeping, Microsoft Office Suite, Reception Duties, Call Management, Visitor Management

Industry

Description

Description Job Summary: The Concierge is responsible for greeting guests, residents, and employees, managing both external and internal calls, taking and communicating messages and providing information of a general nature. The Concierge is responsible for assisting the business office with daily operations and any administrative task that needs to be completed. Essential Duties & Responsibilities: • Functions as the main resource center to all callers, guests, and vendors. • Ensures accurate visitor check in through the visitor check in process. • Assists all residents, guests and employees at the temperature kiosk. • Produces visitor reporting as needed. • Initiates emergency codes as per safety guidelines. • Receives and provides direction to visitors while ensuring customer satisfaction. • Proactive, approachable and solution focused. • Keep updated on all processes, procedures, and company announcements. • Receives mail, sorts, and ensures timely delivery. • Performs clerical duties and aids on projects as needed. • Carries out telephone answering, and reception duties as required. • Greets residents and visitors. Answer’s inquiries and gives directions. • Handles entering all workorders from families and staff • Collates brochures for the sales/marketing department and administrative tasks as needed. • Prepares meal tickets for team members and family members, tallies meal count sheets for the dining staff as needed. • Updates the Resident Phone List and Roster daily; Guest and Sign-In Logs, as necessary. • Manages appointments for residents and family members such as; but, not limited to hairdresser, transportation, specialist, etc. • Maintains and keeps desk and entry area neat and organized. • Maintains adherence to all company personnel policies and established operating policies and procedures. • Performs other related duties as assigned. Requirements Required Skills & Abilities: • Excellent interpersonal and customer service skills. • Excellent organizational skills and attention to detail. • Able to concentrate with frequent interruptions. • Able to talk and hear effectively to convey instructions and information to residents and team members. • Able to work under stress and in emergency situations. • Excellent time management skills with a proven ability to meet deadlines. • Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. • Proficient with Microsoft Office Suite or related software. Education & Experience: • High school diploma or GED. • Hospitality experience a plus. • One to three years of customer service experience and/or training; or equivalent combination of education and experience.

Responsibilities

The Concierge serves as the primary point of contact for guests, residents, and vendors, managing reception duties and visitor check-ins. Additionally, the role provides administrative support to the business office, including mail sorting, work order entry, and appointment scheduling.