Concierge - Public Service Representative 3 at Oregon Health & Science University

Portland, Oregon, United States -

Full Time

Start Date

Immediate

Expiry Date

01 May, 26

Salary

0.0

Posted On

31 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Information Services, Support Services, Safety, Policy Explanation, Problem-Solving, Interpersonal Communication, Conflict Resolution, Time Management, Professionalism, Computer Proficiency, Calm Demeanor, Escalation Management, Proactive Identification, Notary Services

Industry

Higher Education

Description

Department Overview This position provides the highest level of customer service to guests, ensuring their needs are met in a warm, timely and professional manner. Serves as the forward-facing presence at primary entry points throughout OHSU. This role is responsible for providing those we serve with information, supporting daily operational needs, and ensuring issues are escalated and addressed in a timely manner to maintain a welcoming and safe environment for everyone. Function/Duties of Position Information Services Maintains and applies knowledge of our facilities for assisting our patients, employees and guests in navigating the physical and functional environment. Provides high quality customer service to both external customers (patients, visitors, medical transport, mortuary services, etc.) and internal customers (OHSU health care providers and staff). Assists public with explanation and clarification of policies and procedures. Provides information about local hotel arrangements, long-term housing, transportation, business services, entertainment, restaurants, and leisure activities. Support Services Support various departments, including, but not limited to Admitting, Central Check In, OHSU Visitors and Volunteers, Access Checkpoints and Decedent Affairs with specific processes such as arriving patients, deploying Guide Volunteers to assist with patient or staff needs, and verifying patient information. Assist mortuary representatives with directions to morgues. Review completed forms for accuracy. Provide patients and visitors with wheelchairs and escalates transportation needs to the appropriate internal (i.e. Hospital Transportation) or external resource (i.e. Ride to Care). Staff may be asked to assist with pushing patients in wheelchairs. If licensed, may provide notary services to OHSU guests and staff. Safety and Quality Maintains familiarity with Public Safety policies and stays current on appropriate actions in the case of an emergency or disruption. Explain and apply OHSU Patient Visitation Policy and unit specific guidelines. Escalate exceptions when appropriate. Serves as “person in charge” as assigned by Environmental Health and Safety in the event of an emergency and/or evacuation. Observes behavior of guests and staff and escalates concerning behavior or issues to appropriate staff and/or department, as needed. Maintains a calm demeanor at all times regardless of the situation and responds to disruptions in a professional manner involving appropriate staff and/or taking safety measures when intervention is required. Circulates the lobby or waiting area proactively identifying and responding to needs and maintaining cleanliness of the area. Ensures work area and desks remain clean, and stocked with necessary supplies and resources to support daily operations and services provided. Participate in classroom and on-the-job trainings as it pertains to the position and OHSU Core Competencies. Other duties as assigned Required Qualifications Two years of experience in customer service relations one year of which must have included interpretation and explanation of rules, regulations, and policies and responsibility for dealing with unique or unusual situations. Job Related Knowledge, Skills and Abilities (Competencies): Exhibits a friendly and outgoing demeanor Demonstrates excellent customer service skills and professionalism in all interactions, including face to face, phone, and written communications Demonstrates critical thinking and problem-solving skills Ability to stay organized and prioritize duties when faced with competing priorities Possesses excellent interpersonal, written and oral communication skills Demonstrated experience in cultivating and fostering working relationships internally and externally Displays an ability to maintain a calm presence when faced with conflict, and demonstrates conflict resolution skills Proficient in utilizing computer hardware and software technology, including MS Office Suite Preferred Qualifications High School diploma Six months of work experience in a healthcare setting including high volume direct patient contact; OR One year of work experience with high volume direct public contact Experience with EPIC or other patient information software Understanding of process improvement methods Additional Details Hours of work: Variable from 5:00am-9:00pm, including occasional weekends. Locations vary between Marquam Hill and South Waterfront locations. All are welcome Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.

Responsibilities

This role serves as the primary customer-facing representative, providing the highest level of service to guests by offering information, supporting daily operational needs, and ensuring a welcoming and safe environment across OHSU facilities. Responsibilities include assisting with navigation, clarifying policies, supporting various departments like Admitting and Decedent Affairs, and maintaining emergency preparedness.