Concierge at Virco MFG. Corpoation

Janesville, Wisconsin, United States -

Full Time

Start Date

Immediate

Expiry Date

25 May, 26

Salary

0.0

Posted On

24 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Greeting Visitors, Arranging Tours, Telephone Answering, Clerical Support, Customer Service, Office Operations, Mail Processing, Record Keeping, Property Knowledge, Teamwork, Professionalism, Safety Standards, Microsoft Software, Decision Making, Communication

Industry

Description

Description POSITION: Concierge REPORTS TO: Business Office Manager FLSA: Hourly OUR MISSION: We are united in our mission to offer seniors an elevated way of life, where comfort, connection, and joy thrive. POSITION SUMMARY: The Concierge is responsible for greeting visitors, arranging tours of the property, answering a multi-line telephone, and providing clerical support to the administrative staff. This position is the first impression of the Community. RESPONSIBILITIES: Greet visitors seeking information about the property. Be responsive to the needs of people who inquire about the property and/or who are in the building for meetings with administrative personnel. Direct visitors to appropriate office or resident apartment. Responsible for assisting residents, family members, and guests with general requests. Responsible for arranging for tours of the property for individuals making spontaneous visits or those that have made an appointment for the tour. Answers telephones, record and channel information. Displays knowledge of the services and programs and other pertinent information regarding the property. Responsible for the mail meter, stamps, making copies, and other tasks related to office operations. Processing incoming mail. Sort property mail and distribute mail to mailboxes. Maintains reception area in a neat and orderly fashion. Ensure that reception desk and lobby has current property literature on display. Ensure that lobby is free of excessive or outdated literature. Ensure that coffee and/or refreshments are fresh and readily available. Performs clerical duties for property staff as directed by supervisor. As requested, provide assistance in the dining room serving resident meals. Provides support to the Community’s marketing efforts through positive/friendly interaction during property tours and telephone contact with the public, and as directed by a supervisor. Communicates any observed or suspected resident change of condition to a supervisory immediately. Maintains a safe work environment for all staff, residents and guests, following established safety standards. Encourages teamwork through cooperative interactions with co-workers and other departments. Supports a positive and professional image through actions and dress. Performs other duties consistent with the position as assigned. Requirements QUALIFICATIONS: High school diploma or equivalent preferred. Able to read, write, and understand the English language, and be able to follow written or oral instructions. Able to make independent decisions when the circumstances warrant such action and to remain calm during emergency situations. Able to deal professionally with personnel, residents, family members, visitors, and the general public. • Knowledgeable of administrative practices, processes, and guidelines. Experience using computer software (Microsoft) Have patience, professionalism, cheerful disposition and enthusiasm, and be willing to handle residents, staff and visitors, based on whatever maturity level at which they are currently functioning. PHYSICAL QUALIFICATIONS: Walk/Stand – must be able to continuously walk and stand. Environment Condition – must be able to perform work both inside and outside Sit – sit infrequently Lift - constantly 0-25 pounds Carry - constantly 0-25 pounds Push - constantly 0-25 pounds Climb – must be able to climb stairs on a frequent basis, with the opportunity to utilize the elevator as an alternate resource if available Bend – must be able to bend at the waist, knees, hips and spine on a frequent basis; may require frequently manipulating weights of 25 pounds or more. Squat – must be able to squat on a frequent basis to reach below the knee, may require lifting of 25 pounds or less. Twist or rotate – must be able to twist or rotate occasionally at the trunk, hips, knees, and neck, manipulating weights of 25 pounds or more. Reach– must be able to reach on a frequent basis. May occasionally reach overhead, requiring manipulation of weight of 10 pounds or less, and below waist manipulating weight of 25 pounds or more. Sensory Vision – must be able to read clearly with or without corrective lenses Hear - Must be able to hear telephone, audible alarms, bells and signals related to resident safety with or without hearing devices. Speech/Language – must have strong command of English sufficient to read and write and interpret administration information.

Responsibilities

The Concierge serves as the first impression of the Community by greeting visitors, arranging property tours, answering multi-line telephones, and providing essential clerical support to the administrative staff. Key duties include managing incoming mail, maintaining the reception area's neatness, ensuring literature displays are current, and assisting residents and guests with general requests.