Concur System Administrator - Finance at Otto Aerospace

, , United States -

Full Time

Start Date

Immediate

Expiry Date

06 Apr, 26

Salary

0.0

Posted On

06 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Concur Administration, T&E Processes, P-Card Administration, Data Analysis, Excel, Customer Service, Communication, Attention to Detail, Problem Solving, Critical Thinking, Teamwork, Organization, Self-Motivation, Internal Controls, SOX Compliance, ERP Systems

Industry

Aviation and Aerospace Component Manufacturing

Description

About Otto Aerospace Otto Aerospace is developing the world’s first fifth-generation business jet, designed for sustainability through the innovative use of advanced super-laminar aerodynamics and high-precision, net-shaped composites. Flight tests of our technology demonstrator validate a dramatic reduction in fuel burn and allow a sizeable improvement in cabin comfort. Otto Aerospace is designing world-class aircraft from first principles physics and delivering ground-breaking aircraft and economic performance. About the Role The Concur system administrator will own end-to-end configuration, maintenance and support of the company’s Concur environment, with primary responsibility for travel and expense reimbursements, and p-card transactions. The role ensures that policies are embedded in the system, workflows are efficient, data is accurate, and controls meet public company and SOX expectations as the organization scales toward IPO readiness. What You’ll Do Serve as the primary administrator for Concur Travel and Concur Expense, including configuration of expense types, workflows, approval hierarchies, audit rules and integrations with SAP and Workday. Own end-to-end T&E and p-card process, from employee profile setup (via integration with Workday), to expense submission, approval, exception handling, and posting to the general ledger. Configure and maintain p-card feeds, merchant category code (MCC) controls and mapping rules by GL account and cost/profit center and /or project to ensure accurate coding of spend and alignment with company policies. Document and maintain T&E and p-card policies and procedures, ensuring they are clearly reflected in the system rules, user guidance, and control documentation Monitor daily and periodic exception reports and audit rules (e.g. duplicate submissions, policy violations, unsubmitted, aged transactions), and partner with managers and employees to resolve issues. Coordinate with accounting team to ensure accurate and timely GL postings, account coding, and period-end close activities related to T&E and p-card, including accruals and reconciliations. Support SOX and internal control requirements by maintaining evidence of key controls in the T&E and p-card processes, including access reviews, approval workflows, and exception handling. Act s primary liaison with the Concur vendor and corporate card provider for system updates, issue resolution, new functionality, and file transmission/integration changes Plan and execute system enhancements, testing and releases. Own the UAT during the implementation phase. Develop and deliver training and reference materials for employees and approvers, including onboarding sessions, quick reference guides, and periodic refreshers Create and maintain dashboards and standard reports (e.g. spend by category, policy violations, aging, unassigned p-card transactions) to support management visibility and compliance monitoring. Who You Are Education Bachelor’s degree in Accounting, Finance or Business Administration, or related field preferred Experience 3-5+ years of experience in T&E, p-card administration, ore related finance operations; direct Concur administration experience strongly preferred Strong understanding of T&E and p-card processes, controls and best practices in a corporate environment, experience in manufacturing or aerospace is a plus. Familiarity with internal control and SOX concepts, including segregation of duties, approval controls, system controls, system access, and audit trails Experience working with ERP systems and file integrations between expense tools, HRIS, and the general ledger Advanced Excel and strong data analysis skills, comfortable building and interpreting spend and exception reports. Effective communication and customer service skills, with the ability to explain policies and system use to non-finance users Strong attention to detail, process orientation and ability to manage multiple priorities in a fast-growing environment. Interpersonal Skills We are a service organization, you are customer service centric, meeting customer needs, and eventually anticipating them. Comfortable with ambiguity, as we continue in a rapid growth mode, no two days are typically alike. Curious, not shy about asking why, or why not, willing to learn new tools, adaptable. Organized and disciplined, prioritize work assignments, and meet deadlines Self-Starter: ability to independently identify work that needs to be completed or issues that need to be addressed, elevate as appropriate, and seek solutions Active Listening: gain insight and truly understand all project stakeholders. Critical Thinking: make prompt, informed and value-based decisions for the project. Organization: Focus on agenda, schedules, frameworks, consistent methodologies, and documentation to deliver an exceptional work product Problem Solving: Assess issues from different vantage points and formulate the best solution in addressing specific challenges. Teamwork and Team Building: Establish a collaborative culture where people with unique personalities and skills happily work together and accountable to shared goal. Strong Business Communication: Use the right language, tone and storytelling techniques when communicating, describing, or explaining issues over email, chat, reports, presentations and other forms and channels of communication; adapt communication based on audience Self-Motivation: Exude the highest level of commitment and motivation to see it through from start to finish. Where You’ll Be Otto Aviation is currently a remote workplace culture, with plans to secure a permanent headquarters for our corporate office in the next 2-3 years. **This role is remote at first with travel to our headquarters in Ft Worth, TX, when will be onsite at our new manufacturing site in Jacksonville, FL Benefits Otto Aviation provides a robust benefits package that includes competitive salaries, subsidized medical, dental, and vision coverage, 401(k) opportunities, paid short term disability, voluntary long-term disability and additional term life, with 15 paid days off, 13-14 paid holidays, and paid sick leave. Depending on seniority and role, some roles qualify for potential bonuses and stock options. Otto Aviation is an Equal Opportunity Employer We are committed to diversity, equity, and inclusion in every aspect of our hiring process. All applicants will be considered for employment regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. We believe that a diverse team brings fresh perspectives, innovative ideas, and greater success. The more inclusive we are, the stronger we become. Applicants must be legally authorized to work in the U.S.

Responsibilities

The Concur System Administrator will manage the configuration, maintenance, and support of the Concur environment, focusing on travel and expense reimbursements. This includes ensuring compliance with policies, efficient workflows, and accurate data management.