Job Description

The Conference Room Coordinator is a dynamic, fast-paced customer service role providing essential meeting and conference support. This position requires a highly motivated individual with strong communication and problem solving skills.

• Manages all room bookings for conference centre
• Set-up and take down of managed conference rooms (moving tables, chairs, monitors, podiums, etc.)
• Provides meeting support for all Audio /Visual & IT equipment
• Regularly Liaison with meeting organizers, and other suppliers/contractors as required
• Maintains space, including general housekeeping, coffee stations, safety walks, storage room & supplies, etc.
• Maintain integrity of the AV e.g. batteries, cables, projector lamps, etc.
• Report faults, repairs & housekeeping items into Planon
• Fire Warden and Safety Representative for conference centre space
• Tracks managed room utilization
• Assists as required with other conference rooms at site
• Other duties as assigned or required.

Schedule: 40 hrs/wk, Monday-Friday
Hours: May vary depending on meeting schedule. Typical : 7AM-4:00PM, 8:00AM-5PM.
Term: 3-9 month contract term

Qualifications

• High school diploma required. Degree / Certification and/or work experience in concierge and/or AV preferred.
• Strong work ethic, self-motivated, and initiative for quality and superior customer service.
• Strong computer & Microsoft Office skills (MS Office)
• Excellent interpersonal and communication skills (written and oral)
• Excellent problem solving skills
• Able to work in a fast paced environment, and under tight deadlines
• Readily adaptable to changing work priorities
• Able to stand and walk for long periods
• Able to lift up to 40lbs

Additional Information
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• Manages all room bookings for conference centre
• Set-up and take down of managed conference rooms (moving tables, chairs, monitors, podiums, etc.)
• Provides meeting support for all Audio /Visual & IT equipment
• Regularly Liaison with meeting organizers, and other suppliers/contractors as required
• Maintains space, including general housekeeping, coffee stations, safety walks, storage room & supplies, etc.
• Maintain integrity of the AV e.g. batteries, cables, projector lamps, etc.
• Report faults, repairs & housekeeping items into Planon
• Fire Warden and Safety Representative for conference centre space
• Tracks managed room utilization
• Assists as required with other conference rooms at site
• Other duties as assigned or required