SALARY: £27,000 PER ANNUMJOB TYPE: FIXED TERMHOURS: FULL-TIMETOWN: EDINBURGH

Located at the heart of Edinburgh in one of the city’s most iconic A-listed buildings, our hotel is the perfect base to explore everything that Edinburgh has to offer. Our guests can enjoy comfortable bedrooms, a modern Scottish restaurant, stunning views of Edinburgh Castle and Doubletree’s signature warm welcome.
We are looking for an organised, detail-orientated, and guest focused Conference and Events Coordinator to support the planning and execution of exceptional events. In this role, you will be responsibile for coordinating conferences, meetings, and banquets, ensuring a seamless experience for clients from initial inquiry to event completion.

YOUR ROLE

As a Conference and Events Coordinator, you will play a vital role in ensuring the smooth organization of each event by liaising with clients, coordinating logistics, and working closely with the sales and operations teams.

RESPONSIBILITIES WILL INCLUDE BUT ARE NOT LIMITED TO:

• Managing client inquiries, providing detailed information, and guiding them through the event planning process
• Coordinating all event logistics, including room setups, catering requirements, and audiovisual needs
• Preparing event proposals, contracts, and function sheets to ensure smooth execution
• Liaising with internal teams, including food & beverage, banqueting, and operations, to ensure all event details are met
• Conducting site visits and meetings with prospective clients to showcase event spaces and services
• Assisting with event-related administration, including invoicing, deposits, and post-event follow-ups
• Handling last-minute changes and ensuring all client requests are accommodated where possible
• Supporting the Conference and Banqueting Sales team in driving event revenue
  The ideal person for this role will be enthusiastic about change, focused on details and trusting.

RESPONSIBILITIES WILL INCLUDE BUT ARE NOT LIMITED TO:

• Previous experience in event coordination, sales, or hospitality is preferred
• Strong organizational skills with the ability to multitask and manage multiple events simultaneously
• Excellent communication and relationship-building skills
• Detail-oriented with strong administrative and problem-solving abilities
• Proficiency in Microsoft Office and event management software is desirable
• A proactive and guest-focused approach with a passion for delivering exceptional events
• Ability to work flexible hours, including evenings and weekends, based on event schedules
  You must have the right to work in the UK to be eligible for this role. Documented evidence of eligibility will be required from all candidates prior to commencing employment.
  Having these core skills will put you one step further to joining Axiom Hospitality and DoubleTree by Hilton Edinburgh City Centre.