Conference Operations Specialist at Cato

Washington, District of Columbia, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Jul, 26

Salary

120000.0

Posted On

17 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event planning, Project management, Inventory management, Communication, Collaboration, Attention to detail, Customer service, Budget reconciliation, Vendor management, Administrative support, Time management, Organization

Industry

Think Tanks

Description

Description The Cato Institute, a non-profit public policy research foundation headquartered in Washington, DC, seeks a Conference Operations Specialist to support the operations and administrative responsibilities for a variety of events managed by the Conference Team. This role includes managing the following responsibilities across 20+ events: creating key event planning documents, printing key event materials, overseeing supplies inventory, and coordinating shipments. This role will also provide on-site support for events held at Cato and throughout the country. This position is ideal for a detail-oriented, proactive professional who thrives in a fast-paced, event-driven environment. This is a hybrid position in Washington, DC. The projected salary range for this role is $55,000 - $70,000 per year. Compensation is based on the successful candidate's educational background, experience, and skills. About Cato The Cato Institute is a public policy research organization – a think tank – dedicated to the principles of individual liberty, limited government, free markets, and peace. Its scholars and analysts conduct independent, nonpartisan research on a wide range of policy issues. Founded in 1977, Cato owes its name to Cato’s Letters, a series of essays published in 18th-century England that presented a vision of a society free from excessive government power. Those essays inspired the architects of the American Revolution. And the simple, timeless principles of that revolution – individual liberty, limited government, and free markets – turn out to be even more powerful in today’s world of global markets and unprecedented access to information than Jefferson or Madison could have imagined. Social and economic freedom is not just the best policy for a free people, it is the indispensable framework for the future. The Cato Institute is an Equal Opportunity Employer. Responsibilities This position collaborates closely with multiple members of the Conference team to manage and execute the processes associated with the responsibilities outlined below across multiple events. Create key event documents which include registration websites, catering documents, audio-visual run of shows, timelines to upload to the project management system, and shipping lists. Manage the Conference department supplies, which include supply ordering and inventory management, arranging and overseeing shipping to events, and returning to inventory received shipments. Produce printed materials (including but not limited to badges, rosters, and place cards) and ensure their accuracy. Continuously update long-standing department event management records. Administer vendor payments and budget reconciliations. Provide additional assistance to the Conference Team as needed. On-site support for in-person events in Washington, DC, and throughout the country. Requirements Education/ Experience A bachelor’s degree. 2+ years of events experience. Demonstrated success in managing multiple projects at one time. Demonstrated history of success in managing inventory and supplies. Project management experience is a plus. Knowledge of EMS, Social Tables, and Swoogo is a plus. An understanding of libertarian principles and Cato’s mission is preferred. Skills/ Abilities Capable of effectively working in a fast-paced environment and meeting deadlines; manages time without constant supervision. Proactive and stay informed regarding upcoming tasks; easily adapts if the project changes scope. Highly effective communication and collaboration skills paired with exceptional attention to detail, quality, and accuracy. Organized, enthusiastic, efficient, and committed personality able to work independently and collaboratively. Strong customer service skills with a positive “can-do” attitude. Positive and professional demeanor at all times while working with staff, vendors, and attendees. Position requires 20% travel throughout the year and may increase. Benefits All Cato employees are provided: Medical, dental, and vision insurance Employer contribution to a Health Savings Account (HSA) Generous vacation and sick days Paid parental leave Employer-provided life and disability insurance 401(k) employer match Transit/ Parking benefits Pet discount plan Applicants must be currently authorized to work in the United States on a full-time basis. This position does not offer visa sponsorship.

How To Apply:

Incase you would like to apply to this job directly from the source, please click here

Responsibilities

The Conference Operations Specialist will manage administrative and operational tasks for over 20 events, including document creation, inventory management, and shipping coordination. The role also involves providing on-site support for events in Washington, DC, and across the country.