Conference Planner at Gartner

Tokyo, , Japan -

Full Time

Start Date

Immediate

Expiry Date

02 Jun, 26

Salary

0.0

Posted On

04 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Logistics, Event Production, Venue Management, Budget Management, Financial Management, Project Management, Communication, Client Focus, Solution Oriented, Urgency, Collaboration, Forecasting, Negotiations, Risk Management, Event Execution, Staff Management

Industry

Market Research

Description

Role Purpose To support the Logistics team in the delivery of Gartner’s must-attend global conference portfolio, in-person programs. Responsible for supporting the development, management and execution of various conference elements relating to logistics and production. Primary Responsibilities Supporting the flawless delivery of Conferences while working as part of the global event operations team. Plan, organize, and execute event logistics with guidance from Conference Manager from initial stages of development, through on-site and conference wrap-up. Support Conference Manager with venue management including but not limited to rooms, meeting facilities, F&B and housing. Communication and collaboration across Conference Production cross-functional teams to ensure seamless delivery of first-class events and experiences, and awareness of event strategies. Manage the shipment of all freight to onsite conferences. Book and arrange for the temporary staff to support the event and manage them onsite. Supporting the Conference Manager on conference budgets with direct responsibility for some line items and helping produce accurate monthly forecasts and manage expenses effectively. Leadership and execution of VIP member experiences, business unit and segmented program deliverables within a Destination Conference. Overall responsibility for event budgets for Exclusive Member Experiences activities. This includes preparation, negotiations, accurate monthly forecasts. Alert management for risks and recommendations for corrective action. Actively participate in the process of reviewing, enhancing and executing event features and programs, analyzing attendee feedback to ensure we are delivering exceptional, relevant event experiences. Follow standard operating procedures in line with the global standards. Be a key member of the global event operations team – build effective relationships with peers in all regions, take and share best practices to continuously raise the level of our events across the world. Willingness to travel to attend Gartner Conferences, both domestic and regional Expected Results Flawless client experience with high client satisfaction scores and strong client retention Build and maintain excellent working relationships Exceptional operational efficiency Key Contacts Global event operations team Event Production, Sales and Marketing teams Business & Technology Insights, Sales, Executive Programs, Consulting, Finance, Global counterparts in EMEA, Australia, NA Third party event partners, venues & hotels Role Requirements Bachelors degree with focus on events and/or marketing preferred 2-3 years of event experience Proven budget management abilities Project management experience Strong Financial Management Skills Competent Project Manager Strong Oral & Written Communication Skills Client focused Solution oriented with a high sense of urgency Collaborative #LI-JL1 #LI-Hyrbid Who are we? At Gartner, Inc. (NYSE:IT), we guide the leaders who shape the world. Our mission relies on expert analysis and bold ideas to deliver actionable, objective business and technology insights, helping enterprise leaders and their teams succeed with their mission-critical priorities. Since our founding in 1979, we’ve grown to 21,000 associates globally who support ~14,000 client enterprises in ~90 countries and territories. We do important, interesting and substantive work that matters. That’s why we hire associates with the intellectual curiosity, energy and drive to want to make a difference. The bar is unapologetically high. So is the impact you can have here. What makes Gartner a great place to work? Our vast, virtually untapped market potential offers limitless opportunities – opportunities that may not even exist right now – for you to grow professionally and flourish personally. How far you go is driven by your passion and performance. We hire remarkable people who collaborate and win as a team. Together, our singular, unifying goal is to deliver results for our clients. Our teams are inclusive and composed of individuals from different geographies, cultures, religions, ethnicities, races, genders, sexual orientations, abilities and generations. We invest in great leaders who bring out the best in you and the company, enabling us to multiply our impact and results. This is why, year after year, we are recognized worldwide as a great place to work. What do we offer? Gartner offers world-class benefits, highly competitive compensation and disproportionate rewards for top performers. In our hybrid work environment, we provide the flexibility and support for you to thrive — working virtually when it's productive to do so and getting together with colleagues in a vibrant community that is purposeful, engaging and inspiring. Ready to grow your career with Gartner? Join us. The policy of Gartner is to provide equal employment opportunities to all applicants and employees without regard to race, color, creed, religion, sex, sexual orientation, gender identity, marital status, citizenship status, age, national origin, ancestry, disability, veteran status, or any other legally protected status and to seek to advance the principles of equal employment opportunity. Gartner is committed to being an Equal Opportunity Employer and offers opportunities to all job seekers, including job seekers with disabilities. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Company’s career webpage as a result of your disability. You may request reasonable accommodations by calling Human Resources at +1 (203) 964-0096 or by sending an email to ApplicantAccommodations@gartner.com. Job Requisition ID:107460 By submitting your information and application, you confirm that you have read and agree to the country or regional recruitment notice linked below applicable to your place of residence. Gartner Applicant Privacy Link: https://jobs.gartner.com/applicant-privacy-policy For efficient navigation through the application, please only use the back button within the application, not the back arrow within your browser. At Gartner, we guide the leaders who shape the world. About 14,000 client enterprises worldwide rely on Gartner for actionable, objective business and technology insights. Our teams of thinkers and doers know that staying curious is the best way to shape the future, for ourselves and our clients. Our sustained success creates limitless opportunities for you to grow professionally and flourish personally. We have a vast, virtually untapped market potential ahead of us, providing you with an exciting trajectory long into the future. How far you go is driven by your passion and performance. In our hybrid work environment, we provide the flexibility and support for you to thrive — working virtually when it's productive to do so and getting together with colleagues in a vibrant community that is purposeful, engaging and inspiring.

Responsibilities

The role supports the Logistics team in delivering global in-person conferences by managing logistics and production elements, including planning, organizing, and executing event logistics from development through wrap-up. Responsibilities also include managing venue details, coordinating cross-functional teams, handling freight shipment, booking temporary staff, and supporting budget management.