Conference Planner, Logistics at Gartner

Surrey, British Columbia, Canada -

Full Time

Start Date

Immediate

Expiry Date

19 Dec, 25

Salary

0.0

Posted On

20 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Management, Logistics, Budget Management, Communication, Project Management, Interpersonal Skills, Creative Thinking, Financial Management, Customer Service, Relationship Building, Adaptability, Multitasking, Decision Making, Team Collaboration, Attention to Detail, Leadership

Industry

Market Research

Description

What will you do: • Supporting the flawless delivery of Conferences while working as part of the global event operations team. • Plan, organize, and execute event logistics with guidance from Conference Manager from initial stages of development, through on-site and conference wrap-up. • Support Conference Manager with venue management including but not limited to rooms, meeting facilities, F&B and housing. • Communication and collaboration across Conference Production cross-functional teams to ensure seamless delivery of first-class events and experiences, and awareness of event strategies. • Manage the shipment of all freight to onsite conferences. • Book and arrange for the temporary staff to support the event and manage them onsite. • Supporting the Conference Manager on conference budgets with direct responsibility for some line items and helping produce accurate monthly forecasts and manage expenses effectively. • Leadership and execution of VIP member experiences, business unit and segmented program deliverables within a Destination Conference. • Overall responsibility for event budgets for Exclusive Member Experiences activities. This includes preparation, negotiations, accurate monthly forecasts. Alert management for risks and recommendations for corrective action. • Actively participate in the process of reviewing, enhancing and executing event features and programs, analyzing attendee feedback to ensure we are delivering exceptional, relevant event experiences. • Follow standard operating procedures in line with the global standards. • Be a key member of the global event operations team – build effective relationships with peers in all regions, take and share best practices to continuously raise the level of our events across the world. • Willingness to travel approximately 15% to attend Gartner Conferences, both domestic and regional What you will need: • Bachelor’s Degree preferred • 2-3 Years of event experience preferred • Proven event operational skills including production schedules, budget management and event staffing. • Proven experience in managing agency and vendor partners. • Project management and/or end-to-end event management and delivery to senior level clients. • Strong interpersonal and relationship building skills especially with senior level professionals, cross-functionally and with agency partners • Creative, innovative and strategic thinker with a strong attention to detail • Strong financial management skills • Motivated team player with desire to learn and grow • Excellent written/oral communication and presentations skills • Demonstrated ability to adapt, implement and manage change and strive for continuous improvement • Ability to thrive in high pressure situations • Client focused - superior customer service and relationship skills • High sense of urgency and prioritization, and ability to multitask across global teams • Strong executive presence and confident decision maker #LI-NB1 #ConferencesOperations #LI-hybrid Who are we? At Gartner, Inc. (NYSE:IT), we guide the leaders who shape the world. Our mission relies on expert analysis and bold ideas to deliver actionable, objective insight, helping enterprise leaders and their teams succeed with their mission-critical priorities. Since our founding in 1979, we’ve grown to more than 21,000 associates globally who support ~14,000 client enterprises in ~90 countries and territories. We do important, interesting and substantive work that matters. That’s why we hire associates with the intellectual curiosity, energy and drive to want to make a difference. The bar is unapologetically high. So is the impact you can have here. What makes Gartner a great place to work? Our sustained success creates limitless opportunities for you to grow professionally and flourish personally. We have a vast, virtually untapped market potential ahead of us, providing you with an exciting trajectory long into the future. How far you go is driven by your passion and performance. We hire remarkable people who collaborate and win as a team. Together, our singular, unifying goal is to deliver results for our clients. Our teams are inclusive and composed of individuals from different geographies, cultures, religions, ethnicities, races, genders, sexual orientations, abilities and generations. We invest in great leaders who bring out the best in you and the company, enabling us to multiply our impact and results. This is why, year after year, we are recognized worldwide as a great place to work. What do we offer? Gartner offers world-class benefits, highly competitive compensation and disproportionate rewards for top performers. In our hybrid work environment, we provide the flexibility and support for you to thrive — working virtually when it's productive to do so and getting together with colleagues in a vibrant community that is purposeful, engaging and inspiring. Ready to grow your career with Gartner? Join us. The policy of Gartner is to provide equal employment opportunities to all applicants and employees without regard to race, color, creed, religion, sex, sexual orientation, gender identity, marital status, citizenship status, age, national origin, ancestry, disability, veteran status, or any other legally protected status and to seek to advance the principles of equal employment opportunity. Gartner is committed to being an Equal Opportunity Employer and offers opportunities to all job seekers, including job seekers with disabilities. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Company’s career webpage as a result of your disability. You may request reasonable accommodations by calling Human Resources at +1 (203) 964-0096 or by sending an email to ApplicantAccommodations@gartner.com. Job Requisition ID:103502 By submitting your information and application, you confirm that you have read and agree to the country or regional recruitment notice linked below applicable to your place of residence. Gartner Applicant Privacy Link: https://jobs.gartner.com/applicant-privacy-policy For efficient navigation through the application, please only use the back button within the application, not the back arrow within your browser. At Gartner, we guide the leaders who shape the world. About 14,000 client enterprises worldwide rely on Gartner for actionable, objective insight. Our teams of thinkers and doers know that staying curious is the best way to shape the future, for ourselves and our clients. Our sustained success creates limitless opportunities for you to grow professionally and flourish personally. We have a vast, virtually untapped market potential ahead of us, providing you with an exciting trajectory long into the future. How far you go is driven by your passion and performance. In our hybrid work environment, we provide the flexibility and support for you to thrive — working virtually when it's productive to do so and getting together with colleagues in a vibrant community that is purposeful, engaging and inspiring.

Responsibilities

The Conference Planner, Logistics will support the delivery of conferences by planning, organizing, and executing event logistics. This role involves managing venue details, collaborating with cross-functional teams, and overseeing event budgets and experiences.