Conference Services Coordinator at Accor

Whistler, British Columbia, Canada -

Full Time

Start Date

Immediate

Expiry Date

09 Feb, 26

Salary

58200.0

Posted On

11 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Planning, Organization, Attention To Detail, Hospitality, Opera Cloud, MS Office, Social Tables, Food & Beverage Experience

Industry

Hospitality

Description

Company Description Nestled at the base of Blackcomb Mountain, just two hours north of Downtown Vancouver, Fairmont Chateau Whistler defines mountain luxury. Offering ski-in, ski-out convenience in the winter, and an on-site championship golf course in the summer, we are Canada’s year-round outdoor adventure destination. Additionally, we are Whistler's largest conference resort hotel, offering 5 unique dining outlets, a slope-side Health Club, and 519 guestrooms and suites. Job Description Conference Services Coordinator Play an integral part in all group functions at the largest events space in Whistler! Our Conference Services Coordinator works closely with clients and hotel departments to make sure all events go above and beyond our guest's expectations. Salary Range: $56,000 - $58,200 per annum, dependent on experience and education Job Duties Include: Work closely with Conference Services Managers to ensure that a comprehensive knowledge of client files exists in order to respond to client needs in the absence of the manager. Provide key departments with information on upcoming events on a daily basis. Conduct site inspections: rooms, conference space and F&B outlets as requested. Liase closely with Front Office, Reservations, and Housekeeping in order to ensure that pertinent guest’ arrival details are communicated. Overseeing clients while in-house, ensuring their events go as they expect and anticipating their needs. Organize all in-house hotel functions. Responsible for preparing and distributing the Function Sheets on a daily basis. This includes the prompt distribution of last minute changes to affected departments. Administrative duties such as prepare vouchers for F&B outlets, printing daily signage, prepare weekly minutes, prepare VIP Amenity Forms and cards Timely execution of correspondence: confirmation letters, intro letters, resumes, thank you letters, proposals, catering contracts, event orders and billing Qualifications Proven ability to plan and organize events effectively, with an acute sense on detail. Hospitality diploma or degree an asset. Working knowledge of Opera Cloud, MS Office, Social Tables Previous Conference Service Coordinator or Food & Beverage experience is an asset Job Perks & Benefits: Subsidized staff accommodation provided Complimentary meal in our staff cafeteria per shift Access to our Employee Travel Program, with discounts on room rates and food & beverage at Fairmont & Accor properties worldwide Hotel leisure benefits including Golf/Ski passes Additional Information Visa Requirements: To progress with your application, you must be legally eligible to work in Canada. The hotel is unable to assist candidates in obtaining Canadian work authorization. APPLY TODAY: Whether you're just launching your career or looking for a new adventure, we invite you to visit www.Whistler-Jobs.ca to learn more about Fairmont Chateau Whistler and the extraordinary opportunities that exist within our resort! We encourage you to let us know if you require any accommodations through the application or recruitment process, and we will work with you to meet your needs. Persons who anticipate needing accommodations for any part of the application or interview process may contact, in confidence: [email protected] #CWMRLeadership

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Responsibilities

The Conference Services Coordinator plays a crucial role in managing group functions and ensuring events exceed guest expectations. This includes liaising with various hotel departments and overseeing clients during their events.