Conference Services Coordinator at Auberge Collection

Meadows of Dan, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

09 Jun, 26

Salary

20.0

Posted On

11 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Coordination, Logistics Management, Client Liaison, Team Coordination, Timeline Management, Room Setups, Catering Orders, Audiovisual Requirements, Issue Resolution, Hospitality Standards, Strategic Planning, Organizational Skills, Interpersonal Skills, Administrative Skills, Verbal Communication, Written Communication

Industry

Hospitality

Description

Company Description Located on 12,000 acres in the heart of Virginia’s Blue Ridge Mountains, The Lodge at Primland, Auberge Collection is a majestic year-round mountain retreat with myriad outdoor adventure experiences. Guests can revel in the refined authenticity and natural beauty of the property, while enjoying luxury accommodations including cottages with sweeping vistas, Tree House suites, and a variety of rooms and suites located in the main Lodge. Resort amenities include the championship-caliber Highland Course, a full-service wellbeing retreat with an indoor pool and hot tub, state-of-the-art fitness center, theater, game room, a fully equipped observatory and an on-site astronomy team, an exceptional culinary program with five distinct farm-to-table experiences, and thrill-seeking outdoor adventure programming ranging from horseback riding to fly-fishing and beyond. For more information, please visit auberge.com/primland Follow The Lodge at Primland on Facebook and Instagram @PrimlandAuberge Job Description Join us as a Conference Services Coordinator who turns meetings into memorable experiences. Skilled at orchestrating event details, coordinating teams across the resort, and ensuring every conference, retreat, or celebration runs smoothly. Known for juggling logistics with a smile, anticipating guest needs, and helping create seamless events that feel effortless and enjoyable. Coordinate all logistical details for conferences, meetings, and special events, ensuring seamless execution from planning through completion. Serve as the primary liaison between clients and resort departments (catering, banquet, housekeeping, AV, and sales) to ensure event needs are clearly communicated and fulfilled. Manage event timelines, room setups, catering orders, and audiovisual requirements to create smooth and memorable guest experiences. Anticipate client and guest needs, resolve issues quickly, and provide attentive, high-level service throughout each event. Monitor event operations on-site, making real-time adjustments to ensure events run efficiently and reflect the resort’s hospitality standards. Pay $20 / hour Additional Benefits: Free Team Member Cafeteria Holiday Pay Team Member Stay Program 50% off F&B + Spa Qualifications Strategic planning and analytical capabilities Excellent organizational, interpersonal, and administrative skills Excellent written and verbal skills Ability to professionally represent the resort and interact with guests in a polished, responsible, and timely manner Prior experience in the luxury hospitality industry is preferred Proficiency and experience with Google Workspace and Microsoft Office Experience with Opera, Salesforce is required Additional Information Auberge Collection is a portfolio of extraordinary hotels, resorts, residences and private clubs. While each property is unique, all share a crafted approach to luxury and bring the soul of the locale to life through captivating design, exceptional cuisine, innovative wellbeing, and gracious yet unobtrusive service. With 30 one-of-a-kind hotels, resorts, and residences, Auberge invites guests to create unforgettable stories in some of the world’s most desirable destinations. For more information: auberge.com Connect with Auberge Collection on Instagram, TikTok, Facebook, and LinkedIn @Auberge and #AlwaysAuberge Primland Ltd is an Equal Opportunity Employer, M/F/D/V. Primland Ltd provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Primland Ltd complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Job Type: Non-Management

Responsibilities

The Coordinator will manage all logistical details for conferences, meetings, and events, serving as the main contact between clients and resort departments like catering, banquet, and AV to ensure seamless execution. Responsibilities include managing timelines, room setups, catering orders, and making real-time adjustments on-site to maintain high hospitality standards.