Consortia Coordination Team Lead at World Vision

Port Vila, Shefa Province, Vanuatu -

Full Time

Start Date

Immediate

Expiry Date

02 May, 26

Salary

0.0

Posted On

01 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Communication, Reporting, Advocacy, Relationship Building, Meeting Support, Documentation, Organizational Skills, Collaboration, Problem Solving, Time Management, Stakeholder Engagement, Governance, Crisis Management, Information Management, Team Leadership, Training

Industry

Non-profit Organizations

Description

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith. Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories! Employee Contract Type: Local - Fixed Term Employee (Fixed Term) Job Description: 20% Develop communication system with Consortia to minimise emails and consolidate information. Effective Communication Channels and system are established that facilitate the timely exchange of information between AHP agencies, and DRR stakeholders in Vanuatu and minimise email traffic and communication burden on AHP agencies. 20% Report regularly to the group on activities completed and upcoming activities. AHP partners are well-informed about activity progress and upcoming activities and priorities. Notes reflect accurate minutes of meetings and AHP interests 20% Represent AHP in country and with AHPSU where required, advocating on behalf of the needs of consortia members Strong, open, relationship built on trust and transparent communication is fostered with NDMO. Cluster meetings are well attended with represented by the AHP consortia. Neutrality is maintained in representation on behalf of all agencies. Needs and perspectives of Vanuatu AHP members based on contextual realities and priorities is effectively communicated to AHPSU 10% Alongside DRCC chair, support new members to understand the role and function of the group. New members have a strong understanding about the role and function of the Disaster Ready Country Committee (DRCC) Governance group. New members know where and how to access information about the Vanuatu AHP consortia, including documentation of key actions and past decisions, etc. 10% Update terms of reference and operating procedures for approval by the DRCC ensuring Partnership Checks are conducted annually Terms of Reference and operating procedures are reviewed, updated (where required), and approved on an annual basis. Partnership checks are completed to a high standard and in a timely manner annually 10% Implement resolutions, directives, actions from DRCC as needed (eg advocacy approach, etc.) Actions and resolutions from DRCC are actioned in a timely and effective manner. Progress and or challenges and delays with actionable items/directives are communicated back to DRCC in a timely manner. 10% Provide meeting support (ie assisting the chair to develop agendas, collate and circulate reports, prepare and circulate minutes, etc.) Meetings are well-organised, planned, and documented. Where relevant, input is sought from consortia members to ensure meetings reflect needs of the consortia and meeting minutes are agreed upon. [As required] Other Ensure all program documentation is filed appropriately and is up to date (electronically and paper filing as necessary) and accessible for consortia partners as required. File any personal cash advance acquittals, travel requests, and other administrative documents as required and in a timely matter. Applicant Types Accepted: Our vision for every child, life in all its fullness. Our prayer for every heart, the will to make it so. As a global Christian relief, development and advocacy organisation, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith. Learn more about our work at wvi.org. Our organisational culture reflects a "Partnership" of World Vision offices in 100 countries and 33,000+ staff working towards one vision: life in its fullness for every child. A career with World Vision is a God-given calling, and we believe that every staff member has been brought to World Vision for God’s purposes. Whether working from home, in an office, or with children and community members, we celebrate and embrace each staff member’s diverse background and talents – knowing that together, we can make a difference. Together, #WeAreWorldVision. Learn more about our culture. Our people are our greatest asset. Each staff member brings their unique experience and God-given talents to the organisation – and in return World Vision provides employees a competitive "Total Rewards" package tailored to the context in which they work. Learn more about benefits. Have questions about applying to a job with World Vision? See our Frequently Asked Questions.

Responsibilities

The Consortia Coordination Team Lead is responsible for developing effective communication systems among AHP agencies and stakeholders, reporting on activities, and representing AHP in various meetings. Additionally, the role involves supporting new members, updating operational procedures, and ensuring timely implementation of directives.