Constituency Engagement Coordinator at City of Philadelphia

Philadelphia, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

25 Dec, 25

Salary

65000.0

Posted On

26 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Community Engagement Practices, Constituency-Specific Issues, Government Operations, Administrative Skills, Organizational Skills, Written Communication, Verbal Communication, Digital Literacy, Event Coordination, Multitasking, Time Management, Relationship Building, Problem-Solving

Industry

Government Administration

Description

Company Description A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact. As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here. What we offer Impact - The work you do here matters to millions. Growth - Philadelphia is growing, why not grow with it? Diversity & Inclusion - Find a career in a place where everyone belongs. Benefits - We care about your well-being. Agency Description The Mayor's Office of Philadelphia is dedicated to serving the residents of the City by promoting equity, fostering economic growth, and enhancing the quality of life for all communities. Committed to transparency, integrity, and accountability, we work collaboratively with city departments, agencies, community organizations, and stakeholders to address the most pressing challenges facing our City and to create opportunities for shared prosperity and success. The Mayor’s Office hopes to continue to build a vibrant, inclusive, and resilient city where every resident has the opportunity to thrive. The City of Philadelphia aspires to be a model of effective governance, innovation, and social progress, where government works in partnership with the community to create positive change and achieve meaningful results. The Mayor’s Office focuses on the following main initiatives: Public Safety Clean and Green Housing Economic Opportunity Education Roundtables (business, faith-based, and intergovernmental) Job Description Position Summary The Coordinator of the Office of Constituency Engagement provides essential administrative and logistical support to a team of seven directors who lead commissions & round tables focused on Black Males, HBCUs/Pan-Hellenic, Interfaith, Latinos, Muslim, Women and Youth constituencies. In close collaboration with these directors and a dedicated project manager, the Coordinator ensures the smooth operation of the office, facilitates internal communication, and supports the planning and execution of engagement activities. This role is key to maintaining organizational efficiency and inclusive outreach. The Coordinator reports to the Director of the Office of Constituency Engagement. Essential Functions Administrative & Operational Support Coordinate scheduling, meeting logistics, and documentation for commission and round table-related activities. Maintain organized records, contact lists, calendars, and shared resources for the office. Prepare meeting agendas, take minutes, and manage follow-up communications. Team Collaboration Serve as a central point of contact for the seven constituency engagement directors and the project manager. Support cross-commission coordination by sharing updates, tracking timelines, and facilitating communication. Assist in compiling reports, presentations, and materials for internal and external use. Event & Engagement Support Assist with logistics for public events, forums, and community engagement activities. Coordinate with venues, vendors, and partners to support director-led initiatives. Ensure materials, signage, and documentation are prepared and available for events. Required Competencies, Knowledge, Skills, and Abilities Knowledge: Community Engagement Practices – Understanding of outreach strategies and civic engagement models. Constituency-Specific Issues – Familiarity with the social and cultural concerns of the represented communities. Government or Nonprofit Operations – Basic knowledge of public sector or nonprofit organizational structures. Skills: Administrative & Organizational Skills – Proficient in managing calendars, coordinating meetings, and handling logistics. Written & Verbal Communication – Strong ability to draft clear communications and engage with diverse audiences. Digital Literacy – Skilled in Microsoft Office Suite, Google Workspace, and virtual meeting platforms. Event Coordination Support – Capable of assisting with planning and logistics for community events. Abilities: Multitasking & Time Management – Able to manage multiple responsibilities efficiently. Relationship Building – Builds trust and rapport with internal teams and external partners. Problem-Solving – Identifies issues proactively and offers practical solutions. Mission Alignment Safer. Cleaner, Greener Philadelphia with economic opportunity for all. Qualifications Bachelor’s degree in public administration, Communications, Social Work, or a related field. Minimum 2–3 years of experience in administrative support, community engagement, or public service. Demonstrated cultural competency and experience working with diverse populations. Ability to work occasional evenings/weekends for community events. We value diverse experiences and are open to flexible qualifications. If you are passionate about this role and meet some of the key criteria, we encourage you to apply. Additional Information TO APPLY: Interested candidates must submit a cover letter and resume. Salary Range: $55,000 - $65,000 Discover the Perks of Being a City of Philadelphia Employee: Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more. Parental Benefits: The City offers its employees 8 weeks of paid parental leave. We offer Comprehensive health coverage for employees and their eligible dependents. Our wellness program offers eligibility into the discounted medical plan Employees receive paid vacation, sick leave, and holidays Generous retirement savings options are available Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness. Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too! Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth! *The successful candidate must be a city of Philadelphia resident within six months of hire Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated. The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [email protected]. For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx

Responsibilities

The Coordinator provides essential administrative and logistical support to a team of directors leading various commissions and round tables. This role ensures smooth office operations, facilitates internal communication, and supports engagement activities.