Construction Admin Support Specialist at DynaFire LLC

Casselberry, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

20 Aug, 26

Salary

0.0

Posted On

22 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Receivable, AIA Billing, Lien Waivers, Microsoft Excel, Microsoft Outlook, Microsoft Word, Google Suite, Timekeeping Systems, Budget Allocation, Change Order Processing, Administrative Procedures, Multitasking, Time Management, Written Communication, Verbal Communication, Organization

Industry

Facilities Services

Description

Description We are seeking a Construction Admin Support Specialist who will be responsible for providing support to the functionality of the Accounts Receivable Department. Responsible in documenting, entry, set up, billing and collections related to DynaFire construction jobs and customers. Sets up jobs in the construction software allocating the budget for each job Sets up the job in ExakTime (Timekeeping system) Processing change orders Process/Track NTO's (Notice to Owners) Ensure all fields in related software are completed for jobs on a monthly basis Progress Billings for jobs such as invoicing, scanning, emailing/mailing, completing special documents required for billing and lien releases. Prepares and submits AIA billings to multiple jobs monthly on a strict deadline basis. Create/Provide COI's (Certificate of Insurance) Requirements Exceptional verbal, written and presentation skills Ability to work effectively both independently and as part of a team. Ability to work on tight deadlines Solid organizational skills, including multitasking and time-management Working knowledge of AIA billing and preparation of Lien Waivers experience preferred Experience with Spreadsheets skills, Microsoft Outlook, Word, Excel, and Google Suite Basic knowledge of administrative and clerical procedures and systems. Commitment to ensuring the team succeeds with all tasks, duties and projects. Makes sure team members are informed on any developments related to projects or the company's overall business. Job may require sitting or standing for extended periods of time to accomplish essential tasks. What We Offer: Paid time off (PTO) and holidays. Comprehensive benefits package including medical, dental, and vision insurance. Short term and long-term disability. 401(k) matching. Employer funded life insurance. Opportunities for professional development and growth. Employee Referral Program. About Us: At DynaFire, we are your comprehensive partner for all fire and life safety needs. From expert support and installation to state-of-the-art sprinkler and fire alarm systems, we deliver tailored solutions to protect your business and assets. Whether you're looking to enhance security or ensure regulatory compliance, reach out to DynaFire today for industry-leading solutions and exceptional service. DynaFire is an equal employment opportunity employer dedicated to promoting an inclusive, diverse, and innovative environment for our employees. We provide all qualified applicants with employment consideration without regard to race, color, religion, sex, pregnancy, childbirth, ancestry, national origin, age, protected veteran status, marital status, genetic information, gender identity or expression, sexual orientation, disability, or any other protected status in accordance with applicable federal, state, or local laws.

Responsibilities

Provides administrative support to the Accounts Receivable Department by managing billing, collections, and job setup for construction projects. Responsibilities include processing AIA billings, tracking Notice to Owners, and managing Certificates of Insurance.