JOB OVERVIEW

This isn’t a typical admin role. You will be the engine behind both our day-to-day project operations and strategic business growth. You will work side-by-side with the General Contractor to manage job startup, trade coordination, client onboarding, and marketing execution.
We’re looking for someone who is detail-driven, process-oriented, and excited to help build systems, streamline communication, and find new project opportunities.
You will be expected to maintain and update key tracking documents in Excel, including project-specific quote sheets, payment schedules, and client-facing checklists. Your ability to organize, analyze, and communicate data effectively through spreadsheets will directly support our operations and project delivery.

*ADVANCED EXCEL SKILLS ARE ESSENTIAL; YOU SHOULD BE CONFIDENT WORKING WITH FORMULAS, FILTERS, FORMATTING, AND MULTI-SHEET PROJECT TRACKERS.

• Interest in business development, marketing, or small business growth.

KEY RESPONSIBILITIES

• Coordinate project administration from start to finish, including scheduling, document preparation, and communication tracking to ensure jobs run smoothly and on time.
• Manage client onboarding and communications, offering timely updates, maintaining professional correspondence, and ensuring clients are well-informed and supported throughout their projects.
• Support trade coordination and procurement, including sending quote requests, organizing subcontractor schedules, tracking pricing, and maintaining internal cost records.
• Oversee digital file management and documentation, ensuring all proposals, invoices, checklists, and schedules are properly named, saved, and accessible across platforms.
• Assist with invoice preparation and payment tracking, maintaining accurate and punctual financial logs, and ensuring payment schedules are aligned with project progress and subcontractor agreements.
• Contribute to marketing and brand visibility, by organizing photos from active projects, preparing social media posts, and coordinating updates to the company’s website and listings.
• Actively support business development efforts by responding to leads, maintaining lead tracking systems, requesting client reviews, and identifying new platforms or strategies for growth.
• Collaborate directly with the General Contractor to anticipate project needs, resolve challenges quickly, and maintain clear communication across trades, clients, and suppliers.

ROLE DETAILS

• Hours: This position offers flexibility but requires availability across daytime hours to support project coordination, trades, and client updates as needed.
• Location: This is a hybrid role with most tasks handled remotely. Some site or office presence may be required during key project phases or team check-ins.
• Compensation: $20.00–$25.00 per hour, based on experience and qualifications.
  Join us as a Construction Administrative Assistant and be part of a dynamic team that values collaboration, professionalism, and growth within the construction industry. Your contributions will play a vital role in delivering quality projects while simultaneously enhancing your personal skills.