Job Category: Full-time/Direct Hire position
ID: Indie
Pay Rate: $26.00 – $34.00/hour + Full Benefits
Hours: 7:00 AM to 3:00 PM, Monday – Friday
BBSI is excited to partner with a family-owned commercial construction company in San Diego that’s not only thriving in its industry but also thriving in its culture. With low turnover, strong employee loyalty, and a workplace where your contributions are valued, this is the kind of opportunity that blends stability, professional growth, and an environment you’ll love coming to every day— all while playing a pivotal role in keeping office operations running smoothly.

POSITION OVERVIEW

Construction Administrative Coordinator who is highly organized, detail-oriented, and skilled in both accounting and office management. This role will handle Accounts Payable (AP), Accounts Receivable (AR), Payroll, Billing, and day-to-day office operations. You’ll work closely with field teams, accounting staff, and leadership to ensure smooth workflows from the field to the office.

QUALIFICATIONS

· 2-5 years in construction administration, bookkeeping, or a similar role
· Understanding of construction billing (AIA forms, retention, progress billing)
· Proficiency with QuickBooks (desktop) or similar construction accounting software
· Strong Excel and data entry skills
· Excellent organizational, multitasking, and communication abilities

Accounts Payable & Receivable
· Review, code, and process vendor invoices accurately and on time
· Match purchase orders and delivery tickets to invoices
· Coordinate approvals and run weekly check batches
· Maintain vendor files, W-9 documentation, and reconcile statements
· Prepare and issue invoices and progress billings per contract terms
· Track payments and follow up on outstanding balances
Payroll
· Collect, verify, and process timesheets for employees
· Submit payroll data to third-party processor or in-house system
· Track PTO, job costing, and ensure compliance with payroll regulations
Administrative & Office Support
· Assist with scheduling, filing, phones, and general office duties
· Coordinate with field and accounting teams for operational alignment
· Provide basic office management support to keep daily operations efficient