Construction Administrator and Document Control Specialist at Vertiv

Zagreb, , Croatia -

Full Time

Start Date

Immediate

Expiry Date

10 Sep, 26

Salary

0.0

Posted On

12 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document Control, Records Management, Microsoft Office, Document Management Software, Organizational Skills, Attention To Detail, Written Communication, Verbal Communication, Project Coordination, Auditing, Administrative Tasks, Reporting

Industry

electrical;Appliances;and Electronics Manufacturing

Description

Who are we? At Vertiv, we're on a mission to empower the people that will power the future. From a simple swipe to life-changing medicines, from push notifications to generative AI. We design, manufacture, and service the products and solutions that keep the world connected. With $6.9 billion in revenue, a strong customer base and global reach spanning nearly 70 countries, we are uniquely positioned to deliver greater value to our customers and create new opportunities for our people. We are now looking for a colleague to join our team in Zagreb, as Construction Administrator and Document Control Specialist. Construction Administrator and Document Control Specialist will manage company documentation, ensuring that documentation is correctly numbered, logged, distributed and archived, while coordinating with all key stakeholders. KEY RESPONSIBILITIES * Maintain and manage all company documentation, ensuring accuracy, up-to-date content, and proper storage * Ensure that all documentation is correctly numbered, logged, distributed, and archived/stored * Coordinate with project managers, engineers, and other stakeholders to collect and track all documentation throughout the project lifecycle * Review and update documents to ensure accuracy and compliance with company standards * Conduct regular audits to ensure documents are properly maintained and comply with company and regulatory standards * Provide training to staff on proper handling and use of document management systems * Provide training and support to client personnel on the operation and maintenance of control systems * Respond to requests for information and documentation in a timely and efficient manner * Monitor and manage the document review process, ensuring all documents are reviewed and approved as required * Implement and maintain document control processes and procedures to improve the efficiency of the document control system * Assist in the preparation of reports, presentations, and other documentation as required * Handle departmental administrative tasks in coordination with the direct supervisor KNOWLEDGE AND SKILLS * Secondary education or equivalent * Minimum of 3 years of experience in document control, records management, or a related field * Proficiency in document management software and Microsoft Office (Word, Excel, PowerPoint) * Excellent organizational skills and strong attention to detail * Strong written and verbal communication skills * Willingness to travel to project sites as required * Ability to manage multiple tasks and meet deadlines * Good written and verbal communication and language skills What we offer? * Supplementary and additional health insurance, including a yearly check‑up (UNIQA for supplementary; CROATIA for additional insurance) * Christmas bonus, Easter bonus, gift for a child, and gift in kind * Paid overtime * Internal and external trainings * Performance related bonuses * Reimbursement of public transportation costs * MultiSport card option (salary deduction) * Fruit delivery on Mondays & Wednesdays * Referral bonus * Allowance for the birth of a child (up to the maximum non‑taxable amount) * Allowance in case of the death of an immediate family member (up to the maximum non‑taxable amount) SPECIAL PHYSICAL REQUIREMENTS * This position involves a combination of office-based work and fieldwork at various project locations. The ability to work in different environments and adapt to changing conditions is required. Safety is a top priority, and all work must be performed in accordance with safety regulations and standards. TRAVEL REQUIREMENT * Up to 50% About Us The successful candidate will embrace Vertiv's Core Principals & Behaviors to help execute our Strategic Priorities. OUR CORE PRINCIPALS: Safety. Integrity. Respect. Teamwork. Diversity & Inclusion. OUR STRATEGIC PRIORITIES * Customer Focus * Operational Excellence * High-Performance Culture * Innovation * Financial Strength OUR BEHAVIORS * Own It * Act With Urgency * Foster a Customer-First Mindset * Think Big and Execute * Lead by Example * Drive Continuous Improvement * Learn and Seek Out Development At Vertiv, we're on a mission to empower the people that will power the future. From a simple swipe to life-changing medicines, from push notifications to generative AI. We design, manufacture, and service the products and solutions that keep the world connected. With $6.9 billion in revenue, a strong customer base and global reach spanning nearly 70 countries, we are uniquely positioned to deliver greater value to our customers and create new opportunities for our people. Vertiv is an Equal Opportunity/Affirmative Action employer. We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by sending an email . If you are interested in applying or learning more about this role, please visit the company's career page located on Vertiv.com/Careers Work Authorization No calls or agencies please. Vertiv will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire. Equal Opportunity Employer We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability.

Responsibilities

Manage and maintain company documentation by ensuring correct numbering, logging, distribution, and archiving. Coordinate with project managers and engineers to track documentation throughout the project lifecycle and conduct regular compliance audits.