Construction Administrator at RallyX

Jacksonville, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

28 Apr, 26

Salary

0.0

Posted On

28 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Detail-Oriented, Organized, Project Coordination, Permit Documentation, Subcontractor Estimates, Purchase Orders, Change Orders, AP/AR Functions, Record Maintenance, Microsoft Office, QuickBooks, Communication Skills, Multi-Tasking, Accuracy, Follow-Through

Industry

Business Consulting and Services

Description

Description Who We Are RallyX is a management company which owns and operates a suite of businesses in diverse sectors including health care, residential and commercial construction, and fleet repair services. Grounded in our faith-driven approach, we focus on delivering quality work, building a solid team, and actively contributing to the community. What We’re Searching For RallyX is seeking a detail-oriented and organized Construction Administrator to support our construction operations. This role plays a critical part in coordinating project documentation, supporting project managers, and ensuring administrative processes run smoothly across active projects. Our ideal candidate is highly organized, proactive, and comfortable juggling multiple priorities in a fast-paced construction environment. You thrive in a role that requires accuracy, follow-through, and strong communication skills, and you enjoy supporting projects from development through completion What You’ll Do Assist in project development and ongoing project coordination Support the development and maintenance of project schedules Organize and manage permit documentation and submittals with local building departments Request, review, and track subcontractor estimates Create and release purchase orders for approved estimates Track accepted purchase orders across active projects Maintain subcontractor agreements and insurance documentation Assist with processing change orders in coordination with project managers Support AP/AR functions and assist with 1099 reporting Maintain accurate records with a strong focus on detail and accuracy What You Need Previous experience in an administrative role (construction or related industry preferred) Strong attention to detail and organizational skills Proficiency in Microsoft Office Experience with QuickBooks preferred Ability to manage multiple priorities and deadlines Ability to work onsite in our offices is a requirement for this role Why RallyX? RallyX, born out of a family business, operates like a family today. We prioritize the well-being of our team members, offering a range of benefits, including: Competitive Pay Health, Dental, and Vision Insurance for Full-Time Employees 401(k) Plan with Matching Investment Paid Time Off and Paid Holidays Flexible Schedule We believe in the value of hard work and provide opportunities for professional growth. At RallyX, we foster an environment that encourages candor, creativity, and collaboration, empowering you to contribute meaningfully to the team and your personal development.

Responsibilities

The Construction Administrator will assist in project development and ongoing project coordination, supporting project managers and ensuring administrative processes run smoothly across active projects. This includes managing documentation, schedules, and subcontractor agreements.