Keep Construction Projects Running Smoothly – Join Gibian LLC as a Project Coordinator/Admin!Job Title: Project Coordinator/Admin
Company Name: Gibian, LLC
Salary: $50,000–$60,000+ per year, depending on experience
Industry: Commercial General Contractor
Location: Media, PA

JOB OVERVIEW

Gibian LLC is seeking a detail-oriented and proactive Project Coordinator/Admin to support our growing construction operations. In this role, you’ll be the behind-the-scenes powerhouse who helps ensure our commercial construction projects stay on track, on time, and on budget. Working closely with Project Managers and the broader team, you’ll manage essential administrative tasks, maintain documentation, coordinate with subcontractors, and provide support through all phases of the project—from pre-construction through closeout.
This is an excellent opportunity for a self-motivated individual who thrives in a fast-paced environment and is ready to play a vital part in high-quality commercial construction projects across PA, NJ, NY, and MD.

WHO WE ARE

Founded in 2008, Gibian LLC is a respected General Contractor and Construction Management firm based in Media, PA. We specialize in commercial construction and tenant fit-outs, and our business thrives on long-term client relationships built through trust and performance. At Gibian, we value hard work, reward commitment, and create an environment where professionals can grow and excel.

QUALIFICATIONS

• 2+ years of experience in construction administration or project coordination preferred
• Strong understanding of construction documentation (RFIs, change orders, AIA billings)
• Proficient in Microsoft Office Suite; familiarity with QuickBooks required
• Excellent organizational skills and attention to detail
• Strong written and verbal communication abilities
• Self-starter with the ability to manage multiple tasks independently
• Experience working in a commercial construction environment is a plus

• Support Project Managers by coordinating administrative tasks across multiple active construction projects
• Prepare and maintain project documentation including contracts, RFIs, change orders, and submittals
• Process and track AIA billings to clients and ensure accuracy
• Monitor and update project schedules, budgets, and milestones
• Coordinate communication with subcontractors, vendors, and clients
• Assist with permitting and inspection scheduling while ensuring compliance with local codes
• Maintain organized digital and physical project files
• Provide general administrative support and occasional field support as needed
• Manage project closeout documentation and tracking
• Receive, log, and manage subcontractor invoices and lien waivers
• Enter invoices into QuickBooks for both subcontractors and client billing
• Answer incoming calls and manage front-office communication
• Order and maintain office supplies as needed