Weitzman is the most respected provider of retail real estate services in Texas. Our team provides a full range of services including general brokerage, property management, asset management and development services. We operate exclusively in Texas’ major markets: Dallas-Fort Worth, Austin, Houston and San Antonio.
Weitzman is recruiting for a Construction Coordinator for our Dallas office located in the Uptown area. This position supports the SVP | Director of Construction and a team of Project Managers by handling a variety of administrative responsibilities as well as staff support services at the project level.

Responsibilities:

• Prepare and edit various documents including general correspondence, service agreements, AIA contracts, welcome letters, commencement agreements, transmittals, and construction letters
• Coordinate insurance requirements through approval with tenants, contractors, suppliers, and vendors
• Receive, review, and distribute new leases
• Process invoices, payment applications, tenant allowances, and development fees
• Coordinate rent commencement letters with property managers/asset managers
• Responsible for coordination of TDLR/TAS paperwork
• Assist with the management of the Construction close out documentation process.
• Copy and scan documents
• Prepare items for out-going mail/delivery and sort/distribute in-coming mail
• Setup construction files for each project
• Establish and/or maintain systems related to filing, reporting, database management and billable hours
• Responsible for maintaining a neat and organized office environment for the department
• Receptionist relief (rotation with other support staff)
• Special projects
• Other duties as assigned

QUALIFICATIONS:

• Previous experience working in construction/architectural environment strongly preferred
• Proficient in MS Office Suite with strong Excel skills
• Excellent written and verbal communication skills
• Strong customer service skills
• Self-starter, proactive, ability to plan, prioritize and organize workload
• Outstanding organizational skills and ability to pay close attention to details
• Dependable with the ability to adapt to changing priorities

• Prepare and edit various documents including general correspondence, service agreements, AIA contracts, welcome letters, commencement agreements, transmittals, and construction letters
• Coordinate insurance requirements through approval with tenants, contractors, suppliers, and vendors
• Receive, review, and distribute new leases
• Process invoices, payment applications, tenant allowances, and development fees
• Coordinate rent commencement letters with property managers/asset managers
• Responsible for coordination of TDLR/TAS paperwork
• Assist with the management of the Construction close out documentation process.
• Copy and scan documents
• Prepare items for out-going mail/delivery and sort/distribute in-coming mail
• Setup construction files for each project
• Establish and/or maintain systems related to filing, reporting, database management and billable hours
• Responsible for maintaining a neat and organized office environment for the department
• Receptionist relief (rotation with other support staff)
• Special projects
• Other duties as assigne