Construction Loan Administrator at Reinvestment Fund

Philadelphia, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

07 May, 26

Salary

82000.0

Posted On

06 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Construction Budget Management, Draw Review, Inspection Report Interpretation, Title Matters Coordination, Risk Identification, Lien Waiver Review, Loan Compliance, Borrower Communication, Construction Timeline Monitoring, Contingency Analysis, Interest Reserve Monitoring, Retainage Monitoring, Process Improvement, Mentoring Junior Staff, Excel Proficiency, Construction Lending

Industry

Financial Services

Description

Description ABOUT REINVESTMENT FUND: At Reinvestment Fund, we are dedicated to making a tangible difference in the lives of underserved individuals and communities. Our mission is to create opportunity for underserved people and places through partnerships. We marshal the capital, analytics, and expertise necessary to build strong, healthy, and more equitable communities. As a federally certified community development financial institution (CDFI), our job is to make finance an agent of positive change and equitable growth. We provide loans, grants and technical assistance to businesses and nonprofits. Our borrowers and grantees educate students, support local economies, and create jobs. They build affordable housing and provide community goods and services that include access to nutritious food, hunger relief, physical and mental health care, and other social services. ABOUT THE POSITION: Reinvestment Fund seeks a Construction Loan Administrator to independently manage a portfolio of complex construction and predevelopment loans from initial draw through project completion. This role is designed for a seasoned construction lending professional who can immediately assume responsibility for construction disbursement oversight, risk identification, and borrower communication with minimal onboarding. The Administrator serves as a subject-matter expert in construction budgets, draw review, inspections, and title matters while also playing a key role in training and mentoring junior staff within the Closing and Disbursements team. This position partners closely with Lending, Portfolio Management, Inspectors, title companies and borrowers to ensure projects remain compliant, adequately funded, and on schedule. This role is a great opportunity for an experienced individual to step in as subject matter expert, work on high impact projects, and help elevate a growing team. RESPONSIBILITIES: Independently manage and oversee construction budgets, timelines, and draw activity for a portfolio of active construction and predevelopment loans. Conduct detailed reviews of borrower draw requests, including invoices, lien waivers, stored materials, and supporting documentation, to ensure compliance with approved budgets and loan agreements. Review and interpret third-party inspection reports, identify discrepancies or risk items, and resolve issues directly with inspectors, borrowers, or internal stakeholders. Analyze construction budgets, cost categories, contingencies, and allowances; identify trends, overruns, and funding risks and recommend mitigation strategies. Coordinate directly with title companies to obtain title bringdowns, endorsements, and lien coverage necessary to process construction advances. Monitor interest reserves, retainage, and contingency balances for sufficiency throughout the life of the project. Identify, escalate, and resolve construction-related risks, including budget variances, incomplete documentation, construction delays, and lien exposure. Serve as a primary point of contact for borrowers on construction draw procedures, documentation requirements, and issue resolution. Train, mentor, and support junior construction loan administrators, including reviewing their work, answering technical questions, and reinforcing best practices. Assist management with process improvement, workflow refinement, and quality control related to construction disbursement activities. Provide support for post-closing and portfolio-management activities related to construction lending. Up to 10% travel may be required. Other duties as assigned. Requirements EDUCATION, EXPERIENCE AND SKILLS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Required Qualifications: Bachelor’s degree required (finance, real estate, construction management, or related field preferred) or equivalent experience. 5+ years of direct experience in commercial construction lending, construction loan administration, or construction disbursement management. Demonstrated hands-on experience reviewing construction draws, inspection reports, title endorsements, and lien documentation. Advanced ability to read, analyze, and manage construction budgets, including contingencies, interest reserves, retainage, and cost reallocations. Strong understanding of construction loan documents, including loan agreements, budgets, and disbursement conditions. Proven ability to identify construction risk issues and independently resolve or escalate them appropriately. Excellent verbal and written communication skills, with the confidence to challenge incomplete or non-compliant submissions. Strong organizational and time-management skills with the ability to manage multiple active projects simultaneously. Advanced proficiency in Excel, including budget tracking and reconciliation; proficiency in Word and Outlook required. Preferred Qualifications: Experience training or mentoring junior staff in construction loan administration or disbursement processes. Familiarity with social impact, affordable housing, or CDFI lending environments. Experience supporting portfolio-level reporting or management dashboards. WORK LOCATION: For this position, we will consider remote employees within the Eastern Time Zone, with a preference towards candidates in the Philadelphia, PA area to allow for occasional team-based face-to-face interactions. If a remote employee is ultimately selected for the position, travel will be occasionally required to our Philadelphia headquarters for staff meetings. COMPENSATION AND BENEFITS: Reinvestment Fund offers a competitive salary based on experience and skills, as well as an excellent benefits package including employer-paid health, disability, and life insurance, 401(k) savings plan with employer match, flexible spending accounts (medical, dependent care and transportation), tuition reimbursement, paid time off, and EAP program. The salary range for this position at commencement of employment is between $70,000 and $82,000 a year, however, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors. Reinvestment Fund is an Equal Opportunity Employer. We do not discriminate in hiring or employment practices based on race, color, religion, gender, age, sexual orientation, marital or familial status, national origin, non-job-related disability, or status as a veteran. Reinvestment Fund is committed to belonging, culture and engagement throughout our organization and in our external investment practices.

Responsibilities

The administrator will independently manage and oversee construction budgets, timelines, and draw activity for a portfolio of active construction and predevelopment loans, ensuring compliance with approved budgets and loan agreements. This role involves detailed review of draw requests, inspection reports, and coordinating with title companies while serving as the primary contact for borrowers on disbursement procedures.