Construction Office Manager - Gilbert, AZ at NATIONS ROOF LLC

Gilbert, Arizona, United States -

Full Time

Start Date

Immediate

Expiry Date

14 Jan, 26

Salary

0.0

Posted On

16 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Administration, Project Coordination, Payroll Processing, Documentation Management, Permit Application, Financial Reporting, Communication Skills, Organizational Skills, Attention To Detail, Multitasking, Microsoft Office Suite, Accounting Software, Team Collaboration, Problem Solving, Time Management

Industry

Construction

Description

This is an in office role - Monday to Friday - 8 am to 5 pm Why Nations Roof? At Nations Roof, we’re more than a roofing contractor — we’re a national partner with local expertise, serving clients in all 50 states. We deliver full-lifecycle roofing solutions including repairs, replacements, maintenance, and emergency response. Our certified crews, 24/7/365 National Service Center, and industry-leading EMR of 0.48 set us apart. As we continue to grow, we are seeking a Construction Office Manager to support and strengthen our operational foundation. This role is key to maintaining efficiency, accuracy, and compliance across our construction and administrative functions — ensuring that our teams have the support they need to deliver exceptional results to our clients. The Opportunity As the Construction Office Manager, you’ll play an integral part in the day-to-day operations of our construction office. This is a highly engaged, detail-oriented position that requires someone who is proactive and comfortable managing multiple administrative and project-related responsibilities independently. You’ll work closely with project managers, operations, and HR — coordinating documentation, payroll, permitting, and financial processes — while keeping the office running smoothly and efficiently. This is a collaborative role focused on execution and coordination, ideal for someone who enjoys being involved in all aspects of operations and is eager to contribute directly to the success of the team. Key Responsibilities Office & HR Administration * Schedule meetings, appointments, and coordinate daily office operations. * Partner with HR to update and maintain office policies and employee records. * Manage and update personnel files in compliance with company and state requirements. * Handle employee healthcare and 401(k) enrollment notifications. * Track and manage employee attendance, sick leave, and vacation time. * Process payroll accurately and on schedule. * Serve as the primary point of contact for all office management and employee-related issues. * Participate in candidate screening, interviewing, and onboarding for multiple departments. * Schedule and facilitate new hire orientations. Project Administration * Assist with project setup, job maintenance, budgets, and change orders. * Communicate with project contacts regarding schedules, documentation, and permit requirements. * Obtain and manage all stages of permits and contractor licenses in various municipalities. * Support managers with contract proposals, purchase orders, and project documentation. * Work closely with project managers, design teams, and consultants to expedite the development process. * Maintain relationships with contractors, consultants, and suppliers. * Update and manage project tracking tools and documentation systems. Financial & Accounting Support * Process invoices, accounts payable, accounts receivable, and collections. * Generate and submit customer invoices; prepare monthly billing applications. * Reconcile vendor statements and ensure accurate documentation. * Create and enter purchase orders and record customer payments. * Assist with financial reporting and document control. Administrative & Documentation Support * Import job setup data into accounting software and maintain vendor/customer records. * Support the organization and digitization of project files. * Maintain centralized project records and company databases. Permit Application & Submission * Prepare and submit commercial permit applications to local and state agencies. * Research jurisdiction-specific permitting requirements to ensure accuracy and compliance. * Support permitting processes from application through final approval. General Office Support * Handle phone and email communications in a professional manner. * Perform data entry and other clerical tasks as needed. * Cross-train and provide backup support for other administrative roles. * Carry out additional duties as assigned by management. Qualifications * Minimum 3–5 years of experience in construction office administration or project coordination. * Strong administrative understanding of construction processes, permitting, and documentation requirements. * Proficiency in Microsoft Office Suite and accounting/project management software (e.g., Viewpoint, Sage, Foundation, or similar). * Excellent organizational, multitasking, and communication skills. * High attention to detail and accuracy in documentation and reporting. * Ability to manage multiple priorities and work effectively with cross-functional teams. * Self-motivated and capable of working independently in a fast-paced environment. Benefits * Competitive salary commensurate with experience. * Health, dental, and vision insurance. * 401(k) with company match. * Paid time off and holidays. * Opportunities for professional growth and advancement. Why This Role, Why Now? This is your opportunity to take ownership of a critical administrative and operational function within a company that combines the resources of a national brand with the agility of a local provider. As Construction Office Manager, you’ll be at the center of our daily operations — driving efficiency, ensuring compliance, and supporting projects that deliver exceptional results for our clients. If you’re a results-driven professional with a background in construction office management and a passion for organization, process improvement, and teamwork, Nations Roof wants to hear from you. The preceding job description has been designed to indicate the general nature and level of work to be performed. It is not meant to be interpreted as a comprehensive inventory of all duties and responsibilities required of employees assigned to this job. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Nations Roof provides equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information, or any other protected characteristic. NO RECRUITING AGENCIES. All candidates must be authorized to work in the U.S.

Responsibilities

The Construction Office Manager will oversee day-to-day operations, ensuring efficiency and compliance across construction and administrative functions. This role involves coordinating documentation, payroll, permitting, and financial processes to support project managers and operations.