Construction Project Coordinator at Ohio Department of Administrative Services

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Full Time

Start Date

Immediate

Expiry Date

06 Mar, 26

Salary

0.0

Posted On

06 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Construction, Project Coordination, Contract Management, Budget Control, Document Management, Communication, Problem Solving, Data Entry, Invoice Processing, Bid Process, Insurance Management, Research, Presentation Skills, Mathematics, Blueprint Reading, Regulatory Compliance

Industry

Government Administration

Description

Who We Are: The Ohio Facilities Construction Commission (OFCC) oversees capital projects undertaken by state agencies and state-supported higher education institutions; manages Ohio's school facility programs, which support the construction and renovation of public K-12 schools; and administers the funding for community-based cultural and sports facilities projects. The Commission sets uniform rules, procedures, and standardized documents for state construction under Chapter 153. The legislature established the Commission in 2012 with the merger of the Ohio School Facilities Commission (OSFC) and the former Office of State Architect. In 2013, the Commission undertook oversight of the cultural facilities grants program. In 2017, the legislature further folded all OSFC duties and responsibilities into the Commission, consolidating guidance and oversight for its various programs into one entity. In 2021, the Commission celebrated 100 years of public construction in the Buckeye State. What We Do: The Ohio Facilities Construction Commission oversees capital projects undertaken by state agencies and state-supported institutions of higher education; manages Ohio's school facility programs, which provide support for the construction and renovation of public K-12 schools; and administers the funding for community-based cultural and sports facilities projects. What You'll Do: Project Department’s Construction Specialist 2 serves as the Project Coordinator & point of contact for all parties involved in capital construction projects: Prepares Architect/Engineer (A/E), Consultant & Construction vendor contract documents & amendments Processes contract documents (e.g., receives, reviews, verifies the required information & enters data) Completes entries to certain project forms & ensures all forms are accurately completed Facilitates approvals for all contracts Prepares Controlling Board criteria for funding releases Processes Controlling Board requests (e.g., distributes contract information to owner, verifies data submitted for funding is accurate, verifies purchase order is dispatched upon Controlling Board approval) Responds to inquiries from contractors, A/Es, owners, & interested parties Provides direction in completing required forms & documents Processes construction schedule of values & subcontractor & material supplier declarations (e.g., receives, reviews, verifies required information & enters data) Processes invoices & change & maintains budgetary control relative to the impact of change orders (e.g., increase/decrease in amount specified in contract or purchase order) Prepares requests to project owners for retainage escrow funds & issues authorization to the escrow agent to release all monies at contract completion Reviews & processes liability insurance certificate updates Compiles, organizes & maintains various documents Follows up & responds to problems/issues arising during the project life cycle Researches information related to projects Prepares analysis of project information using MS Excel worksheets/workbooks & MS Word documents Prepares MS Power Point presentation & conducts informational presentations as assigned Monitors & assists in all aspects of the bid process to accomplish completion within scheduled deadlines Establishes bid date Prepares legal advertisements for publication in the newspaper & on the Commission website Notifies all parties involved (e.g., owners, A/E’s, construction managers) Attends pre-bid conference & assists in advising contractors about process & procedures Conduct public bid openings & prepares bid tabulations Assists the construction team in verifying submitted documents Verifies bidders' bonds Prepares recommendations for award letters Prepares contracts & verifies documents Acts as a Prevailing Wage Coordinator 12 mos. exp. as Construction Project Specialist 1, 85831 or Construction Project Specialist 1 (Exempt), 85832 or in comparable position involving construction project inspection; or 3 mos. trg. or 3 mos. exp. in one of following: shop math, geometry, trigonometry or calculus & 1 course or 3 mos. trg. or 3 mos. exp. in reading blueprints &/or specifications; or demonstrate proficiency; must be able to provide own transportation. Job Skills: Construction Maintenance

Responsibilities

The Construction Project Coordinator serves as the point of contact for all parties involved in capital construction projects, preparing contract documents and facilitating approvals. They also monitor the bid process, assist in verifying submitted documents, and respond to inquiries from contractors and other stakeholders.