Construction Project Manager at Remote Raven

, , Kenya -

Full Time

Start Date

Immediate

Expiry Date

02 Jul, 26

Salary

8.0

Posted On

03 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Construction project management, QuickBooks, QuickBooks Time, Excel, Google Sheets, Financial management, Job costing, Scheduling, Subcontractor management, Budgeting, AI tools, Zapier, Communication, Documentation, Process development, Xactimate

Industry

Staffing and Recruiting

Description

Company Overview We are a growing construction company with a field team of 7 employees, focused on high-quality project delivery through a lean, efficient operating model. We are building a scalable remote operations team to support continued growth, and this role is at the center of that vision. We do not use Procore or similar enterprise platforms — we operate on QuickBooks, QuickBooks Time, Excel, Google Sheets, and Google Drive, and we expect our team to be highly proficient within these tools. Position Overview We are seeking a highly organized, detail-oriented Remote Construction Project Manager to manage all off-site aspects of our construction projects. This role serves as the operational backbone of each project — supporting field teams by handling financial tracking, scheduling, subcontractor coordination, documentation, client communication, and process development. The ideal candidate brings a strong financial mindset, construction project experience, and the tech-savviness to build efficient systems and leverage modern tools including AI and automation. Tools We Use • QuickBooks — job costing and control • QuickBooks Time (TSheets) — field team time tracking • Excel / Google Sheets — budgeting, tracking, and reporting • Google Drive / Microsoft Office — documentation and file management • ChatGPT and AI tools — workflow improvement and efficiency • Zapier or similar automation tools — process automation Core Responsibilities Financial Management & Job Costing • Manage job costing within QuickBooks, ensuring all costs are accurately coded and tracked to the correct job • Code invoices and maintain accurate cost records throughout each project lifecycle • Maintain project budgets and forecasts in Excel with consistent budget vs. actual tracking • Manage change orders from initiation through documentation and approval • Generate financial reports, cost forecasts, and variance summaries for ownership review Field Team Coordination & Time Tracking • Ensure field team members log time accurately to the correct jobs in QuickBooks Time • Monitor and audit time entries weekly, identifying and correcting missing or inaccurate records • Coordinate with field leads to resolve discrepancies and maintain clean payroll-ready data • Build accountability systems that reduce time tracking errors over time Project Coordination & Scheduling • Maintain project schedules and rolling 3-week lookaheads for all active projects • Coordinate work sequencing to minimize delays and keep field teams moving efficiently • Track project progress against schedule and flag risks proactively to ownership Procurement & Subcontractor Management • Solicit bids and manage the subcontractor onboarding process • Issue subcontract agreements and track compliance with insurance, licensing, and documentation requirements • Manage subcontractor performance and communication throughout project execution Pre-Construction & Project Setup • Assist with bidding support, permit applications, utility coordination, and site setup logistics • Coordinate pre-construction approvals with stakeholders including municipalities, HOAs, and clients • Ensure all necessary documentation and approvals are in place before field work begins Documentation & Systems • Maintain organized and up-to-date project file systems in Google Drive • Track and manage RFIs, submittals, plan revisions, and change documentation • Ensure all project records are complete, version-controlled, and easily retrievable Daily Operations & Field Support • Conduct daily coordination check-ins with field teams to monitor progress and resolve issues • Track daily logs, material deliveries, and open items across all active projects • Serve as the remote operational hub connecting field activity to documentation and financials Client Communication • Provide regular project updates to clients in a clear and professional manner • Run client meetings and maintain strong, trust-based client relationships throughout the project • Manage client expectations proactively, especially around schedule and budget changes Project Closeout & Warranty • Manage punch list creation, tracking, and completion at project closeout • Coordinate closeout documentation including as-builts, warranties, and final lien releases • Track and manage warranty obligations post-completion Process & System Development • Build and continuously improve tracking systems, templates, and workflows in Excel and Google Sheets • Identify inefficiencies in current processes and develop practical solutions • Create reusable systems that scale with company growth and reduce reliance on tribal knowledge Technology, AI & Automation • Use tools like ChatGPT to improve workflow efficiency, communication, and documentation quality • Identify and implement automation opportunities using Zapier or similar platforms • Stay current on practical AI and technology tools relevant to construction operations • Champion a tech-forward mindset that keeps the company operating efficiently as it grows Insurance & Estimating Support • Support insurance-related projects and maintain required documentation for claims and compliance • Assist with estimating workflows and bid preparation as needed • Learn and utilize Xactimate for insurance estimating — prior experience preferred Required Qualifications • 4 to 8 or more years of construction project management or operations experience • Hands-on QuickBooks job costing experience highly preferred • Proficiency with QuickBooks Time or equivalent field time tracking platforms • Advanced Excel and Google Sheets skills for budgeting, tracking, and reporting • Strong organizational skills with the ability to manage multiple projects simultaneously • Excellent written and verbal communication skills for client and team-facing interactions • Ability to hold field teams accountable to time, documentation, and process standards remotely Preferred Qualifications • Prior remote construction project management experience in a U.S.-based operation • Residential and light commercial construction background • Familiarity with permitting processes and HOA coordination • Experience with Xactimate for insurance project estimating • Pacific Standard Time overlap — must be available for at least 4 to 6 hours of PST business hours Ideal Candidate Profile • Highly organized and detail-oriented — you build systems to stay ahead, not to catch up • Strong financial mindset — you think in job costs, budgets, and variances, not just tasks • Tech-savvy and AI-capable — you actively use modern tools to work smarter • Comfortable holding field teams accountable in a professional, firm, and constructive way • Self-directed and proactive — you identify problems and solve them before being asked • Builder at heart — you enjoy creating processes, templates, and systems that make everyone more efficient This is a full time role Up to $8/hr 100% Remote

Responsibilities

The Construction Project Manager will serve as the operational backbone, managing financial tracking, scheduling, subcontractor coordination, and documentation. They will also focus on process development and leveraging AI tools to improve workflow efficiency and project delivery.