Construction/Site-Services Coordinator at Applied Water Managemen

Hillsborough Township, New Jersey, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Aug, 26

Salary

70000.0

Posted On

20 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Coordination, Document Control, Procurement, Scheduling, Budgeting, Billing, Permitting, CMMS Administration, Data Entry, Microsoft Excel, Written Communication, Vendor Management, Safety Compliance, Reporting, Contract Administration, Estimating

Industry

Utilities

Description

WHO ARE WE: At Natural Systems Utilities, we are dedicated to providing sustainable, innovative solutions in the water and wastewater services industry. Specializing in the design, operation, and maintenance of utility systems, we prioritize environmental responsibility, reliability, and customer satisfaction. Join our team and be part of an organization that values teamwork, integrity, and a commitment to a sustainable future. SUMMARY: Provides project coordination support for NSU’s water and wastewater construction projects and site services, managing core project functions such as scheduling, RFIs/submittals, procurement, documentation, reporting, and field communications. Works closely with Project Managers, Site Supervisors, and Operations to help ensure safe execution, quality standards, schedule performance, and cost control. Builds and maintains effective working relationships with clients/owners, engineers, inspectors, subcontractors, vendors, and internal teams, and brings exceptional organization, attention to detail, and strong systems aptitude in a fast-paced environment. Reports to Director of Construction and Site Services. DUTIES AND RESPONSIBILITIES: * Safety & Compliance: Support jobsite safety requirements (including JHAs/JSAs and toolbox talks) and reinforce safe work practices. Maintain safety and training documentation. Support contract and regulatory compliance records and submissions, including California prevailing wage compliance practices. * Project Coordination & Communication: Coordinate project planning activities; schedule and support meetings; track action items; and support change management. Serve as a communication link between field crews, engineering, subcontractors, suppliers, clients, and internal teams; document meeting minutes and follow-ups as needed. * Document Control: Prepare, track, and distribute RFIs, submittals/shop drawings, permits, letters, transmittals, and correspondence. Ensure field teams are working from current approved documents; maintain well-organized project files and accurate data entry. * Project Systems (Atlas) & Reporting: Maintain accurate project records to reflect current status, commitments, and progress. Produce and distribute daily/weekly reports, progress photos, status updates, dashboards, and management reporting; maintain weekly, monthly, and year-end metrics. * Procurement & Cost support: Create and track material requisitions and purchase orders; coordinate vendors and material receiving. Support budgeting activities, change documentation, and cost tracking (forecast vs. actual). * Contracts, Vendors & Insurance Documentation: Compile and track contract/subcontract forms and supporting paperwork. Support new vendor setup and maintain W-9s, certificates of insurance, and related compliance documentation. * Billing, Invoicing & Accounts Receivable Support: Support client invoicing per contract requirements; compile and organize backup documentation. Assist with invoice processing and accounts receivable coordination and communication. * Scheduling & Field/Office Support: Support schedule updates and coordination for meetings, documentation, and inspections. Coordinate site visits for records, parts, and materials; support pickup/delivery of materials and documents as needed. Maintain job forms, sign-in reports, and vehicle tracking/maintenance reporting as required. * Estimating, Proposals & Bids: Assist with RFQs, takeoffs, estimates, bids, quotes, and proposal development, tracking, and revisions (including system updates). Compile and submit bid packages for private and public clients. * Permitting: Complete and track construction permit forms and permit-related documentation as needed. * Project Closeout: Support turnover packages and closeout deliverables, including as-builts, O&M manuals, training documentation, warranties, and punch list completion, per contract requirements. * CMMS System Support: Serve as the primary contact for CMMS system questions and support. Coordinate user IDs and security profiles (including vendors); provide training (new user, advanced user, and new feature); support password resets and access changes; administer property assets and preventive maintenance schedules; configure system notifications/communications; coordinate data synchronization with Services/Operations; and produce monthly, quarterly, and annual reports (e.g., work activity, scheduled maintenance, service level compliance, labor, project reporting, incident reporting, proposal backlog/approvals, and training). Maintain system and user process documentation. * Continuous Improvement & Administrative Support: Help standardize and improve project management processes, templates, and reporting. Provide administrative support to Operations, Construction, and Service teams, and perform other related duties as assigned. QUALIFICATIONS: * High School Diploma or GED required * Experience in administrative, data-entry, or office support roles. * Strong attention to detail and accuracy when reviewing and entering information. * Comfort navigating computer systems and learning new applications quickly. * Basic Excel skills (e.g., sorting, filtering, and simple formatting). * Ability to manage a consistent volume of routine tasks and maintain organized records. * Clear written communication skills for updating notes and documentation. * Ability to work independently, follow established workflows, and stay current on daily updates. WHAT WE OFFER: * Top-Tier Benefits: We offer comprehensive medical, vision, and dental insurance to keep you and your family healthy. * Employer-Paid Basic Life Insurance: Your peace of mind matters, and we provide employer-paid life insurance to protect you and your loved ones. * Disability Coverage: With both short-term and long-term disability coverage, you can feel secure knowing you're supported during difficult times. * Tuition Reimbursement: We are committed to helping you enhance your career. NSU offers tuition reimbursement to support your ongoing education and professional development. * Mentorship: At NSU, you're not alone. Our team includes experienced mentors who have been in the business for years, offering guidance and support every step of the way. * Motivated Team: Join a team of passionate, driven individuals who are dedicated to making a real impact on the environment and the communities we serve. ---------------------------------------- The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Natural Systems Utilities provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, NSU complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Responsibilities

Provides project coordination support for water and wastewater construction projects, managing scheduling, RFIs, procurement, and documentation. Acts as a communication link between field crews, engineers, and clients while administering the CMMS system.