The Organizational Setting
The Finance Branch is responsible for managing the financial resources of the Organization, developing and applying budgetary, accounting and financial policies, procedures and controls. The Branch also plays a key role in the custody and distribution of financial resources, the monitoring of expenditures, and the strengthening of ongoing compliance with the International Public Sector Accounting Standards (IPSAS). The Accounting Services Section (ASV) and Financial Services Section (FSV) are the two sections under the Finance Branch.
The Accounting Services Section (ASV) encompasses three units: General Ledger and Reporting, which includes Treasury; Accounts Payable; and Accounts Receivable. ASV is responsible for (i) the development of accounting systems including the formulation of accounting policies and procedures; maintenance of the accounts (ii) preparation of periodic and year-end financial statements; (iii) calculation of scales of assessment on Member States, and the recording of payments and monitoring the status of assessments from Member States, (v) processing supplier invoices, travel advances and claims; and (iv) preparation of working papers for the Finance Committee, Council, and Assembly for ASV related areas.
The Accounts Payable Unit ‘s activities include reviewing and approving all payments to suppliers for goods and services procured by the Organization, maintaining accurate accounts payable records, assisting in preparing yearly financial statements related to the area of responsibility, applying the Financial Rules and Regulations and the Procurement Code, participating in formulating accounting procedures, and providing support to requisitioning offices.
The incumbent works in a collaborative environment and reports directly to the Head of the Accounts Payable Unit, who provides overall direction, work assignments, and instructions on tasks.
Major duties and Responsibilities
Function 1 (incl. Expected results)

Invoice validation and processing, achieving results such as :

• Accurate and timely processing of incoming invoices for vendors, staff and consultants
• Timely process of invoices ensuring that updated expenditures are recorded in the Financial Statements
• Compliance with invoice payment terms
• Deviations from procurement code are escalated to Supervisor for timely and appropriate action
• Compliance with ICAO Procurement Code and contractual obligations

Function 2 (incl. Expected results)

Payment reprocessing and adjustments, achieving results such as:

• Handling corrections and reprocessing of incomplete or rejected/returned payments
• Execution of transaction reversals, cancellations, and adjustments
• Update of remittance instructions as needed

Function 3 (incl. Expected results)

Vendor account reconciliation, achieving results such as :

• Review of supplier statements to identify unrecorded or unbilled liabilities
• Detection and correction of transaction errors to improve financial accuracy
• Recording of obligations in line with International Public Sector Accounting Standards (IPSAS)

Function 4 (incl. Expected results)

Client inquiry management , achieving results such as:

• Provision of timely and effective responses to client queries from internal and external clients within established timelines
• Ensuring resolution of all assigned queries
• Maintaining up-to-date status on query resolutions

Function 5 (incl. Expected results)

Unit support and collaboration, achieving results such as :

• Support of Accounts Payable Unit operations and cross-functional activities, as needed
• Support of the Travel Services Unit payment activities, as needed
• Contributor to the periodic financial reporting activities
• Participation in knowledge sharing and training within the unit
• Collaboration with other Finance Units to resolve payment issues

Function 6 (incl. Expected results)
Performs other related duties as assigned.

QUALIFICATIONS AND EXPERIENCE

Educational background
Bachelor’s degree in Accounting, Finance, Business Administration (with accounting major), or in a related field
Professional experience and knowledge

Please refer the Job description for details