Consultant II (Durational) - Workforce Transition Administration at Kaiser Permanente

Pleasanton, California, United States -

Full Time

Start Date

Immediate

Expiry Date

08 Sep, 26

Salary

0.0

Posted On

10 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Data Analysis, Project Management, Conflict Resolution, Service Focus, Creativity, Stakeholder Coordination, Change Management, Business Process Mapping, Audit Validation, Strategic Planning, Requirements Gathering, Compliance Monitoring

Industry

Medical Practices

Description

Consultant II (Durational) – Workforce Transition Administration (Duration can be up to 2 years) The Workforce Transition Administration (WTA) team provides enterprise‑wide operational support for workforce actions across the organization. We serve as a central HR Operations partner, ensuring employee transitions are accurate, timely, compliant, and aligned with internal policies. Our team supports multiple transition types by coordinating or executing end‑to‑end processes, maintaining data integrity, and partnering closely with HR Consulting, Legal, HR Operations, Total Rewards, Payroll, Talent, and other Functional areas across the enterprise. The Consultant II (Durational) is accountable for execution‑focused, standardized components of Workforce Transition Administration. The role supports workforce transition activities through preparation, coordination, tracking, documentation, and first‑pass validation. Key Responsibilities · Execute audit and update activities, including validation of data accuracy and documentation completeness. · Coordinate and track peer audits to confirm alignment. · Identify and document potential exceptions for senior review; escalation is required for all exception indicators. · Prepare legally required documentation using approved templates and reports and track approvals. · Assemble and validate inclusion of required documentation for employee distribution. · Generate and distribute project related artifacts. · Monitor, track and maintain milestone dates in approved tracking systems. · Support hyper care activities and project closeout steps. Job Summary: Serves as part of a consultant team under the guidance of more senior team members to ensure the alignment, buy-in, and coordination of diverse stakeholders to drive the implementation of successful business initiatives and projects. Provides insight and supports the development and implementation of business initiatives, systems, and/or processes to a desired future state. Supports strategic planning and organizational alignment and prioritization of business initiatives. Manages projects or project components under the guidance of team members, participates in change management activities, and performs data analyses in support of business initiatives. Supports compliance of work activities by adhering to relevant policies and procedures. Essential Responsibilities: Pursues effective relationships with others by sharing resources, information, and knowledge with coworkers and members. Listens to, addresses, and seeks performance feedback. Pursues self-development; acknowledges strengths and weaknesses based on career goals and takes appropriate development action to leverage / improve them. Adapts to and learns from change, challenges, and feedback; demonstrates flexibility in approaches to work. Assesses and responds to the needs of others to support a business outcome. Completes work assignments by applying up-to-date knowledge in subject area to meet deadlines; follows procedures and policies, and applies data and resources to support projects or initiatives with limited guidance and/or sponsorship. Collaborates with others to solve business problems; escalates issues or risks as appropriate; communicates progress and information. Supports the completion of priorities, deadlines, and expectations. Identifies and speaks up for ways to address improvement opportunities. Serves as part of a consultant team under the guidance of more senior team members to ensure the alignment, buy-in, and coordination of diverse stakeholders to drive the implementation of successful business initiatives and projects within a functional track or workstream by identifying and ensuring representation and inclusion of appropriate stakeholders; building rapport and partnerships with stakeholder teams, third party vendors, and senior management; working with stakeholders to develop goals and set the prioritization of deliverables; identifying and escalating tough stakeholder issues while maintaining an independent perspective; and preparing presentations and reports. Develops requirements for business, process, or system solutions within assigned business domain(s) by working with stakeholders and cross-functional teams as appropriate; leveraging business requirements gathering methodologies to identify business, functional, and non-functional requirements; and assisting in the development and documentation of business cases to assess the costs, benefits, and ROI of proposed solutions. Provides insight and supports the development and implementation of business initiatives, systems, and/or processes to a desired future state by maintaining a working understanding of how current processes impact business operations; mapping current state against future state processes; identifying the operational impact of requirements on upstream and downstream solution components; and identifying and validating value gaps and opportunities for process enhancements or efficiencies. Supports strategic planning and organizational alignment and prioritization of business initiatives by evaluating performance metrics, standards, and methods to establish business success; working with multiple stakeholders, often with competing/conflicting objectives, to ensure cohesive and reachable metrics; and executing assigned initiatives to ensure delivery of measurable results and alignment with strategic objectives. Serves as a advocate of continuous learning and professional development by building a working knowledge of industry practices, standards, and benchmarks; attending and participating in roadshows, conferences, and speaking events; supporting the ongoing enhancement and innovation of consulting practices, standards, and methods across KP; and serving as an advocate to ensure continuous learning and improvement is championed as a people strategy. Manages projects or project components under the guidance of team members by coordinating stakeholder contacts; recommending team resources based on project needs and team member strengths; consulting in the development, analysis, and management of project plans; coordinating project schedules and resource forecasts; proactively monitoring and identifying project or business initiative risks, issues, and trigger events; and resolving or escalating risks or issues as appropriate. Participates in change management activities associated with business initiatives by engaging stakeholders to obtain support and buy in for changes; using appropriate change management methods and approachs; and ensuring stakeholders understand initiative intent and purpose. Performs data analyses to support business initiatives by using appropriate data analysis tools and approaches to assess business performance; leveraging suitable data gathering and analysis methods (e.g., process observation, hard data, etc.); and conducting analyses and performing experimental tests to evaluate the effectiveness of business solutions. Supports compliance of work activities by adhering to KP, departmental, and/or business line policies and procedures. Minimum Qualifications: Bachelors degree from an accredited college or university OR Minimum three (3) years experience in consulting, project management, data analytics, operations or a directly related field. Additional Requirements: Knowledge, Skills, and Abilities (KSAs): Creativity; Applied Data Analysis; Conflict Resolution; Service Focus

Responsibilities

The role focuses on executing standardized components of workforce transition administration, including data validation, audit coordination, and documentation preparation. It involves partnering with cross-functional HR and legal teams to ensure compliant and timely employee transitions.