Consultant Management Services at World Food Programme

Rome, Lazio, Italy -

Full Time

Start Date

Immediate

Expiry Date

08 May, 26

Salary

0.0

Posted On

07 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Analytical Skills, Interpersonal Skills, Cross-Cultural Communication, Vendor Relationship Management, Networking Skills, Coordination Skills, Microsoft Office 365, Asset Management, Auction Management, Financial Transactions, Organizational Skills, Planning Skills, Flexibility, Self-Motivation, Judgment Skills, Best Practices

Industry

Non-profit Organizations

Description

DEADLINE FOR APPLICATIONS 3 March 2026-23:59-GMT+01:00 Central European Time (Rome) WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability. ABOUT WFP The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change. At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves. To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok. WHY JOIN WFP? WFP is a 2020 Nobel Peace Prize Laureate. WFP offers a highly inclusive, diverse, and multicultural working environment. WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities. A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe. We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement). JOB TITLE: Asset Disposal Officer TYPE OF CONTRACT: Junior Consultancy MSDB Rome based with extensive travel to field locations, up to 50% of time. 11 months UNIT/DIVISION: DUTY STATION (City, Country): DURATION: BACKGROUND AND PURPOSE OF THE ASSIGNMENT: ABOUT WFP The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. WFP has been awarded the Nobel Peace Prize for 2020 for its efforts to combat hunger, for its contribution to bettering conditions for peace in conflict-affected areas and for acting as a driving force in efforts to prevent the use of hunger as a weapon of war and conflict. ORGANIZATIONAL CONTEXT The Asset Management Unit (AMU) is part of the Shared Services & Business Development Branch (MSDB) of WFP. The AMU is responsible for providing all WFP offices with the necessary policies, guidance, tools, to manage assets globally. Asset (including light and heavy vehicles, generators and pre-fabs but also ITC equipment, etc.) are essential to deliver our mandate to serve our beneficiaries. AMU is taking great strides on its new approach to responsible asset management through improved tracking, accounting, policy and guidance. The Global Asset Service (GAS) team, part of the AMU has also been created in 2017 and is aimed at supporting WFP Country Offices with actual disposal of assets they have in excess or that are obsolete through public auctions. Since its inception, the GAS team managed to dispose assets and generate cashable savings of circa 53$M, which were reinvested in our operations. Considering the huge number of old and surplus assets with Country Offices, which occupies significant space in WFP warehouses and requires unnecessary efforts to manage them, it is crucial to arrange facilitated auctions. Since 2025, GAS is also providing a new Global Shared Service called “UN System Online Auctions” that reimagines asset disposal within the UN system. As a UNSDG-endorsed Global Shared Service, it exemplifies UN 80 objectives and commitment to scale up innovations that deliver results for a more efficient and agile UN, integrated and equipped to respond to today’s complex global challenges.Supporting the UN 2.0 vision of modernizing the UN system, the UN System Online Auction solution enables UN entities to manage assets responsibly, while maximizing the value and longevity of donor contributions. In essence, it helps extend the useful life of equipment, reduce waste, and generate additional funds to be reinvested back into operations. Another but equally important objectives for the GAS team is also to systematically integrate environmental considerations into our processes and work to help achieve the Sustainable Development Goals and end hunger. This position is based in Rome and it is expected to travel up to 50% of the time to field locations. The incumbent will be under the supervision of the Head of Global Asset Service Team and ultimately to the Head of Asset Management Unit within MSDI in Rome. ACCOUNTABILITIES/RESPONSIBILITIES: The assignment relates to the disposal of Assets, including Light Vehicles, in WFPs Country Offices through a sale by auction process. The incumbent will be expected to provide day-to-day support and assistance to the head of GAS and, when requested, provide support with the disposal of unused and obsolete assets in the Country Offices, where and when required, as well as work in close collaboration with AMU in HQ, WFP Country Offices and Regional Bureaus, and other participating, inter-agency auction managers. In particular, he/she will be responsible for the following: • Contribute by providing input to the overall WFP auction planning exercise; • With coaching and tutoring from other GAS team members, support with the organization, conduction, and documentation of all auction types (live - open outcry or online - or sealed bid) assigned as per plan. The following sub-activities will be considered o Identify the saleable assets present at t h e Regional and Country Office level and ensure completion of all actions to prepare for the auction as per the auction checklist o Assist in setting and confirming reserve prices with the CO and UNHCR (if applicable). Ensure that lots are properly defined and valued; o Seek specific information regarding the host Country’s laws and regulations regarding the disposal of assets, including any environmental issues; o Be present during the auctions to ensure that the auction is carried out correctly by the designated auctioneer and that WFP’s best interests are guaranteed: o Preparing the auction results report and following up that all monies are collected and items not sold recovered; o Ensure that asset management processes, including the Property Survey Board approval process as well as the correct recording of events in WFP corporate systems, are timely and properly executed; • Support delivery of high-quality, compliant and efficient Online Auction services to other UN agencies using the UN System Online Auctions solution. Clear and customer-oriented communication, consistent technical and operational support during specified phases of the collaboration with the Partner Agency. • Regularly update/report to the head of the GAS team; • Provide monthly reports of activities, including numbers and acquisition value of assets disposed of, along with revenue calculations; • When supporting the CO with the disposal activities, further build capacity at the CO level. Proactively promote, support and contribute to the mainstreaming of other initiatives led by • Support asset-related activities in WFP’s field operations to help ensure asset auctions are completed effectively, maximizing revenue for WFP. Assist in exploring and implementing new methods for generating revenue. • Assist in the evaluation of service providers and provide advice to WFP operations on asset disposals. This position requires extensive travel to numerous WFP field locations – for up to 3 weeks at a time. DELIVERABLES AT THE END OF THE CONTRACT: • Auctions management: o Necessary admin documents produced and approved by relevant bodies (e.g. missions TOR approved by CD); o Auction reports (1 per auction) detailing Gross Revenues, UNHCR and Auctioneer Fees, FC and GAS Fees by lots and by categories properly documenting auction results for the CO/RB; o Corporate systems updated (GEMS and FMS) after each auction; o Follow up on the execution of financial transactions by relevant stakeholders (UNHCR, Auctioneer, Fleet Center, and GAS Service). QUALIFICATIONS & EXPERIENCE REQUIRED: Education: § Bachelor's University degree in Business Management, Finance or similar, or additional years of work experience in lieu of the university degree § Member of a Chartered Institute of Auctioneers/Surveyors or similar would be a plus Experience: § Work experience in Business Management, Accounting or similar § Prior experience in conducting auctions or working for an auctioneer would be desirable § Direct experience with WFP is desirable (within Supply Chain, Admin or related) Required knowledge & Skills: § Analytical skills and understanding of asset and fleet management; § Strong interpersonal skills; § Proven experience with effective cross-cultural communication. § Vendor relationship management skills; § Proven networking and coordination skills § Proven ability to work effectively both independently and in a remote team-based environment. § Extensive proficiency Microsoft Office 365 (Excel / Word / Outlook / TEAMS / SharePoint) Desired knowledge & skills § Knowledge of WFP Corporate tools, WINGS/SAP (FI and Pl/M modules) and Fleet Management System. § Knowledge of accounting and budgeting; Other requirements § Ability to travel up to 50% of the time; § Organizational and planning skills - ability to organize work, respect deadlines and report results; risks and problems are identified, and mitigation efforts are put in place to ensure overall delivery of all deliverables § Ability to organize own work and seek clarification when required § Demonstrated willingness to be flexible and adaptable to changing priorities § Self–motivated, extremely reliable; proven ability to make sound judgment calls § Proven ability to champion and promote best practice processes and procedures § Flexible on availability to suit the needs of complex WFP operations; the flexibility to travel as required Languages: § Spoken and written English is essential. § Other UN language is an asset WFP LEADERSHIP FRAMEWORK WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission. Click here to access WFP Leadership Framework REASONABLE ACCOMMODATION WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: global.inclusion@wfp.org NO FEE DISCLAIMER The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web. REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION All applications must be submitted exclusively through our online recruitment system. We do not accept CVs or spontaneous applications by email. If you experience challenges while submitting your online application, please contact us at global.hrerecruitment@wfp.org for technical support only. Please note that applications sent to this email address cannot be considered. We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable). Once your profile is completed, please apply, and submit your application. Kindly note the only documents you will need to submit at this time are your CV and Cover Letter Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time Only shortlisted candidates will be notified All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks. No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service. If you used to have an account on our previous platform, please note that you will need to create a new account for future applications. However, this change will not affect any ongoing recruitment processes. To ensure that WFP is able to deliver on its mandate, a range of contract types exist depending on the duration and nature of work. Find out more here. These guidelines are here to help you use AI tools responsibly throughout WFP’s recruitment process. We also want to be transparent about how we use AI on our side. Curious? Find out more here. Our greatest strength is the people working around the world providing access to nutritious food and promoting lasting solutions to those we serve. WFP provides its staff with meaningful and impactful careers, continuous learning and training, and a multicultural and stimulating work environment. WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability. The United Nations World Food Programme is the 2020 Nobel Peace Prize Laureate. We are the world’s largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters, and the impact of climate change. Read more about WFP’s history here, and WFP’s mission here Want to hear what it’s like working for WFP? Check out our newsletter highlighting the career stories of our passionate staff here: Pathway to WFP | LinkedIn Integrity, collaboration, commitment, humanity, inclusion. These values inspire everything we do every day, allowing us to work towards a world with zero hunger. You can read more about the values here. Our behaviour guides us in how we accomplish our mission. All WFP employees are expected to demonstrate the standards of behaviour described in the WFP Leadership Framework. Learn more about the WFP Leadership Framework here. WFP is aware of fictitious employment offers being circulated via email or originating from online job boards. Many of these schemes consist of an alleged offer of employment or contract with WFP in return for the payment of fees or providing personal or banking information. Read more.

Responsibilities

The incumbent will support the disposal of assets through auctions and assist in the organization and documentation of auction processes. They will also collaborate with various WFP offices and provide reports on auction activities.