SYSTRA is one of the world’s leading engineering and consultancy groups specialising in public transport and sustainable mobility. With over 10,300 employees, SYSTRA’s mission is to design safe and sustainable transport solutions to bring people together, develop social inclusion and facilitate access to employment, education and leisure throughout the world.
For 65 years, the Group has been working alongside cities and regions to contribute to their development by creating, improving and modernising their infrastructure and transport systems, throughout the life cycle of their projects. SYSTRA is involved from the earliest stages of design through to the testing, deployment and maintenance phases. The company provides all its services in over 80 countries worldwide and generates 74% of its turnover internationally. With its new services, SYSTRA supports its clients and partners in their digital, ecological and energy transition, in order to invent the mobility of tomorrow.

ABOUT THE ROLE

Provide administrative and project support for the Sydney office and assigned projects.
Assist with project creation, proposal development, and preparation of bids and tender responses.
Coordinate procurement of project materials and resources, ensuring timely delivery.
Arrange and book travel, flights, accommodation, and itinerary details for project teams.
Format project documents and presentations, ensuring consistency and professionalism.
Conduct quality assurance checks on all project outputs to maintain compliance standards.
Manage the distribution and transmittal of correspondence to both internal and external parties.
Support Project Managers with weekly and monthly reporting requirements.
Process documentation received from clients and vendors in accordance with procedures and timeframes.
Enter, update, and maintain project records and documents in the document management system.
Allocate and control document and drawing numbering, ensuring proper version control.
Validate and verify all documentation for correct numbering, revisions, status, format, title, and legibility.
Maintain accurate project registers and ensure they are always up to date.
Adhere to project management methodologies and quality management guidelines.