Contract Admin Assistant at BESIX

Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates -

Full Time

Start Date

Immediate

Expiry Date

31 Mar, 26

Salary

0.0

Posted On

31 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

MS Office, ERP Software, Aconex, Document Preparation, Data Entry, Record Keeping, Scheduling, Communication, Project Coordination, HR Support, Employee Engagement, Diversity Initiatives, Team Collaboration, Compliance, Timekeeping, Onboarding

Industry

Construction

Description

Company Description Six Construct, a subsidiary of the BESIX Group, is the largest Belgian construction company operating in the Middle East. The company combines the efforts of a highly skilled workforce, along with strategic planning and innovative use of technology to overcome the most complex business challenges. Six Construct is a multi-services company that operates in the construction of commercial and residential buildings, sport and leisure facilities, infrastructure and marine-related projects. The company currently employs a workforce of approximately 4,000 in the Middle East, and a total of 10,000 worldwide. Job Description Why This Role Matters Responsible for overseeing daily office operations and providing comprehensive administrative and HR support to ensure a well-organized, efficient, and compliant work environment. Manages office supplies, facilities, documentation systems, petty cash, and reporting while supporting cross-departmental coordination and communication. Assists with scheduling, travel arrangements, invoicing through Aconex, and project coordination to meet organizational objectives. Supports HR and recruitment activities, including onboarding, employee records, timekeeping, and reimbursements. Acts as a liaison between departments, provides guidance to site purchase officers, and ensures adherence to policies and legal requirements. Contributes to employee engagement, diversity and inclusion initiatives, and fosters a collaborative, transparent, and positive workplace culture. What You’ll Drive Oversee day-to-day office operations, ensuring a well-organized and functional work environment. Manage office supplies, equipment, and facilities to support optimal productivity. Provide administrative support to various departments, including document preparation, data entry, and record keeping. Assist in scheduling appointments, meetings, and leave travel arrangements for team members. Draft and edit internal and external communications. Transmit invoice and other documents to the client through Aconex. Facilitate internal and external communication, ensuring timely and accurate dissemination of information. Act as a liaison between departments, fostering effective collaboration. Manage petty cash transactions and submit documents to finance team on monthly basis. Generate reports as needed to support decision-making and organizational planning. Set up and manage document storage and retrieval system. Assist in coordinating projects by monitoring timelines, tracking progress, and ensuring deliverables are met. Collaborate with teams to streamline processes and improve efficiency. Assist in HR-related tasks, such as onboarding, employee documentation, maintaining personnel records, timekeeping, leave requests, reimbursement process, etc. Support recruitment processes as needed. Provide guidance and support to our site purchase officer. Ensure compliance with organizational policies, procedures, and legal requirements. Stay informed about changes in regulations that may impact business operations. Develop and execute strategies to enhance employee engagement and satisfaction. Promote open and transparent communication channels within the organization. Ensure effective dissemination of information related to company values, goals, and initiatives. Drive initiatives to promote diversity, equity, and inclusion within the workplace. Facilitate team-building activities, recognition programs, and events to promote a cohesive and supportive work culture. Qualifications You’re a Great Fit If You Have Proficiency in use of MS Office. Proficiency in use of ERP Software (e.g. Aconex, COINS etc...) 5+ Years Experience in FM or Construction industry is preferred Why You’ll Enjoy Working with Us Exciting Projects Career Growth Diverse Team Competitive Benefits Positive Workplace Culture Additional Information Six Construct is guided by our core values of respect, excellence, co-creation, passion, and unity. Our values are at the heart of everything we do, creating a diverse and inclusive workplace where everyone feels valued, secure, and motivated to reach their full potential. Entities: Six Construct Abu Dhabi Department: Facility management

Responsibilities

The Contract Admin Assistant is responsible for overseeing daily office operations and providing comprehensive administrative and HR support. This includes managing office supplies, assisting with scheduling and travel arrangements, and ensuring compliance with policies and legal requirements.