Contract Administration & Accounting Specialist at MDLE LLC

Charlottesville, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

20 Jun, 26

Salary

0.0

Posted On

22 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Contract Administration, Accounting, Drafting Contracts, Reviewing Contracts, Compliance, FAR/DFARS, Documentation Management, Project Accounting, Billing, Accounts Receivable, Accounts Payable, Financial Reporting, Audit Support, QuickBooks, Deltek, Sage

Industry

Architecture and Planning

Description

Creativity Meets Mission. There has never been a better time to join and be a part of MDLE! With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a fast-growing global team of planners, designers and engineers, delivering projects that create a positive and tangible impact around the world. Job Description MDLE is seeking a detail-oriented and versatile, Contract Administration & Accounting Specialist to become an integral component of growing team in Charlottesville, Virginia. As a Contract Administration & Accounting Specialist, you will be tasked with a variety of responsibilities that are vital to the success of our business operations. In this dual-function role you will be responsible for the lifecycle of contract documentation while ensuring project-related accounting, invoicing, and financial reporting are accurate and timely. Key Responsibilities • Lifecycle Management: Draft, review, and manage federal, state, or commercial contracts and subcontracts. • Compliance: Ensure all contractual activities adhere to company policies, legal requirements, and specific agency regulations (e.g., FAR/DFARS if applicable). • Documentation: Maintain organized digital and physical contract files, tracking key milestones, expiration dates, and renewal requirements. • Liaison: Act as the point of contact between project managers, company leadership, legal counsel, and external clients regarding contract terms. • Project Accounting: Manage project-based billing, ensuring invoices are generated accurately based on contract terms (Fixed Price, T&M, etc.). • Accounts Receivable/Payable: Process incoming vendor invoices related to contracts and follow up on outstanding client payments. • Financial Reporting: Assist in preparing month-end closing reports, budget-to-actual variance analysis, and project profitability summaries. • Audit Support: Provide necessary documentation and support for internal or external financial audits. Qualifications Minimum Requirements: • Associate’s or Bachelor’s degree in Business Administration, Accounting, Finance, or a related field • A minimum of 5 years’ experience in a similar role • Technical Skills: Proficiency in accounting software (e.g., QuickBooks, Deltek, or Sage) and advanced knowledge of Microsoft Excel. Additional Information • U.S. CITIZENSHIP IS REQUIRED FOR THIS POSITION • This position is for someone living in Charlottesville, Virginia. • Flexibility: We are looking for the right fit and are open to discussing either a part-time (20–25 hours/week) or full-time (40 hours/week) arrangement. Compensation and Benefits Benefits with full time employment may include: • 401(k) Retirement Plan with company match • Medical and Dental insurance • Flexible schedule • Paid Holidays • PTO

Responsibilities

This dual-function role involves managing the entire lifecycle of contract documentation, from drafting and review to ensuring compliance with regulations. Additionally, the specialist will handle project-based accounting, including accurate billing, processing payables/receivables, and assisting with financial reporting.